Project Coordinator

Kinetic IT; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid options

Flexible hours

Training and development

Wellbeing resources

Employee discounts

Discounted gym membership

Job summary

Kinetic IT is seeking a Project Coordinator on a fixed-term contract until 30 September 2027 to support one of our government accounts.

You will assist Project Managers and Senior Project Managers, help keep schedules on track, coordinate tasks, and facilitate clear communication with stakeholders.

The role requires strong organisational and multitasking skills, attention to detail, and experience in a vendor environment with MS Office 365 (Excel) and project tools.

Qualifications

• Active Baseline clearance or ability to obtain one.
• Experience as Project Coordinator in a vendor environment supporting multiple projects.
• Experience using Microsoft Office 365, particularly Excel; PPPM Dynamics and MS Project are a bonus.
• Degree in Project Management or related certification would be beneficial.
• Great attention to detail with strong organisational and multitasking skills.
• Good communication and stakeholder management; build positive relationships.
• Proactive, adaptable and organised in a busy project environment.

Responsibilities

• Managing complex project schedules within a changing environment.
• Updating and maintaining project registers, databases and records.
• Liaising with internal and external stakeholders, including vendors.
• Supporting and administering project start-ups and closures.
• Managing project documentation, governance and records.
• Preparing and updating project reports and monitoring milestones.
• Organising meetings, agendas and recording meeting minutes.
• Providing general administrative and coordination support to the Project Services Team.
• Assisting Project Managers and Senior Project Managers with multiple projects.
• Supporting effective project communication and ensuring actions/deliverables stay on track.

Skills

Baseline clearance

Vendor experience

Excel

MS Project

Communication

Organisational

Multitasking

Education

Project management degree/certification

Tools

PPPM Dynamics

Microsoft Project

Job description

We currently have an exciting opportunity for a Project Coordinator on a fixed-term contract until 30 September 2027, supporting one of our Government account.

The Project Management Team has an exciting new project coming up. While there will be a number of different projects you will assist with, your primary responsibility will be to provide support to Project Managers and Senior Project Managers, helping to ensure projects are delivered efficiently and effectively.

As a Project Coordinator, you will be responsible for keeping projects on track, ensuring tasks are completed within required timeframes, assisting with scheduling, and facilitating effective communication between team members and stakeholders.

The successful candidate will have excellent organisational, communication, and multitasking skills, along with the ability to adapt to a constantly changing environment. You will be detail-oriented, proactive, and have a strong ability to identify issues and develop practical solutions.

We are seeking an experienced Project Coordinator who has a proven track record of working within a vendor environment, along with experience using Microsoft Office 365, particularly Excel. Experience with PPPM Dynamics is desirable, as is experience with Microsoft Project.

Responsibilities will include:

• Managing complex project schedules within a constantly changing environment.
• Updating and maintaining project registers, databases, and associated records.
• Liaising effectively with internal and external stakeholders, including vendors.
• Supporting and administering project start‑ups and closures.
• Managing project documentation, document control, and governance requirements.
• Preparing and updating project reports and monitoring critical milestones.
• Organising meetings, preparing agendas, and accurately recording meeting minutes.
• Providing general administrative and coordination support to the Project Services Team.
• Assisting Project Managers and Senior Project Managers with the successful delivery of multiple projects.
• Supporting effective project communication and ensuring key actions and deliverables remain on track.

What you’ll bring to the table:

• An active Baseline clearance, or the ability to obtain one.
• Experience working as a Project Coordinator in a vendor environment, supporting multiple projects at the same time.
• Experience using Microsoft Office 365, particularly Excel. Experience with PPPM Dynamics and Microsoft Project is a bonus.
• A degree in Project Management or a relevant project management certification would be beneficial.
• Great attention to detail, with strong organisational and multitasking skills.
• Good communication and stakeholder management skills, with the ability to build positive working relationships.
• Someone who is proactive, adaptable and organised, and enjoys working in a busy project environment.

Don’t meet every requirement? Don’t worry, we’d still love to hear from you!

About Kinetic IT

Kinetic IT is a leading Australian IT services provider specialising in Intelligent Workplace, Cloud, Cyber Security, Digital Infrastructure and IT Service Management. We are unlocking the potential of technology to enrich lives of Australian communities.

For more than 25 years, we’ve partnered with some of Australia’s most important organisations, helping them deliver essential services relied upon by our communities including government, critical infrastructure, education, law enforcement, defence, emergency services, utilities, and transport.

Be You, Create the Future

At Kinetic IT, we’re driven by a shared passion for technology, customer success, and community impact.

With over 1,500 talented people working across Australia, we deliver world‑class capabilities with a local touch – helping shape the future of tech, here and beyond.

We value individuality and foster an inclusive culture where you’re safe to be your best, real self. We tackle challenges together, celebrate success together, and make sure everyone feels valued, supported, and proud of the work they do.

As an equal opportunity employer, we welcome people of all abilities, backgrounds, cultures, and genders. We’re proud to be an Indigenous and Veteran‑friendly employer.

The Kinetic IT Difference

• Growth‑focused culture – Formal training, mentoring, vendor exam support, communities of practice and regular development reviews.
• Advance your career – Access new roles via our internal ‘Opportunity Marketplace’ careers hub.
• Flex your work – Hybrid options, flexible hours, mobility and part‑time roles (customer needs permitting).
• Celebrate together – Social events, cultural celebrations, end‑of‑year functions and more.
• Wellbeing matters – Health and wellness resources, tailored leave and support options and EAP access.
• Other Perks- Access to our employee discounts platform, discounted gym membership and more.