Office Administrator

Kinetic IT; Western Australia; On-site; AUD 55,000 - 75,000; Full time

Job summary

Kinetic IT is seeking an experienced Office Administrator to join our Perth CBD team. You will support daily office operations, coordinate facilities, travel, procurement, onboarding, and general admin tasks.

This role sits within the Procurement team and offers an opportunity to develop skills and expand expertise while ensuring a well-organised workplace. You’ll bring prior admin experience, strong organisational skills, and proficiency with Microsoft Office, with a proactive approach and the

Qualifications

• Experience in an administration or office support role.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Coordinate day-to-day office administration activities to support a smooth and well-organised workplace environment.
• Manage bookings for meeting rooms & company vehicles and support
• Event support and setup including room preparation, catering coordination, and required materials.
• Manage travel requests for crew, including quoting, booking, approvals, itinerary changes, and follow-ups with travel providers.
• Handle incoming and outgoing mail, courier bookings, and parcel deliveries, ensuring accurate cost centre allocation.
• Maintain stock and assisting with new employee packs. Order and distribute office supplies, coffee, ergonomic equipment, and merchandise.
• Assist with invoice loading and reconciliation for procurement activities and support month-end processes by providing required information and documentation.
• Oversee general office tidiness, including dishwasher loading, restock kitchens and stationery, clean coffee machines, and maintain meeting rooms.

Skills

Microsoft Office

Job description

We are looking for an experienced Office Administrator to join our team in Perth CBD.

As an Office Administrator you will play a key role in supporting the daily operations of the office, including facilities coordination, travel administration, procurement support, stock maintenance, assisting with onboarding, and general administrative tasks.

This role within the Procurement team offers an excellent opportunity to develop your skills and expand your expertise.

Responsibilities will include

• Coordinate day-to-day office administration activities to support a smooth and well-organised workplace environment.
• Manage bookings for meeting rooms & company vehicles and support
• Event support and setup including room preparation, catering coordination, and required materials.
• Manage travel requests for crew, including quoting, booking, approvals, itinerary changes, and follow-ups with travel providers.
• Handle incoming and outgoing mail, courier bookings, and parcel deliveries, ensuring accurate cost centre allocation.
• Maintain stock and assisting with new employee packs. Order and distribute office supplies, coffee, ergonomic equipment, and merchandise.
• Assist with invoice loading and reconciliation for procurement activities and support month-end processes by providing required information and documentation.
• Oversee general office tidiness, including dishwasher loading, restock kitchens and stationery, clean coffee machines, and maintain meeting rooms.

What you’ll bring to the table

• Previous experience in an administration or office support role.
• Excellent organisational, communication, and time management skills.
• The ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Confidence using Microsoft Office and learning new systems and technologies.
• A proactive approach, with the ability to adapt to changing priorities and follow established processes.
• The ability to obtain a National Police Check.

About Kinetic IT

Kinetic IT is a leading Australian IT services provider specialising in Intelligent Workplace, Cloud, Cyber Security, Digital Infrastructure and IT Service Management. We are unlocking the potential of technology to enrich lives of Australian communities.

For more than 25 years, we’ve partnered with some of Australia’s most important organisations, helping them deliver essential services relied upon by our communities including government, critical infrastructure, education, law enforcement, defence, emergency services, utilities, and transport.

Be You, Create the Future

At Kinetic IT, we’re driven by a shared passion for technology, customer success, and community impact.

With over 1,500 talented people working across Australia, we deliver world-class capabilities with a local touch – helping shape the future of tech, here and beyond.

We value individuality and foster an inclusive culture where you’re safe to be your best, real self. We tackle challenges together, celebrate success together, and make sure everyone feels valued, supported, and proud of the work they do.

As an equal opportunity employer, we welcome people of all abilities, backgrounds, cultures, and genders. We’re proud to be an Indigenous and Veteran-friendly employer.

The Kinetic IT Difference

• Growth-focused culture – Formal training, mentoring, vendor exam support, communities of practice and regular development reviews.
• Advance your career – Access new roles via our internal ‘Opportunity Marketplace’ careers hub.
• Flex your work – Hybrid options, flexible hours, mobility and part-time roles (customer needs permitting).
• Celebrate together – Social events, cultural celebrations, end-of-year functions and more.
• Wellbeing matters – Health and wellness resources, tailored leave and support options and EAP access.
• Other Perks- Access to our employee discounts platform, discounted gym membership and more.