Project Coordinator

Carel Global Partners; Canberra; On-site; AUD 55,000 - 70,000; Full time

Job summary

Carel Global Partners in Canberra, ACT is seeking a proactive Project Administration Assistant to support experienced Project Managers across multiple live projects. You will help manage documentation, programs, cost reporting, and budgets while coordinating approvals and contract-related tasks.

This role offers hands-on exposure to the full project lifecycle in construction, refurbishments and fit-out contexts.

Qualifications

• Strong administration and organisational skills.
• Experience in Site Administration / Project Administration / Project Coordination or junior Project Management roles would be beneficial.
• Exposure to commercial and/or private sector projects preferred.
• Strong communication skills and ability to build relationships with stakeholders.
• Willingness to learn, take initiative and contribute to the team.

Responsibilities

• Provide hands-on support to Project Managers across multiple projects.
• Prepare meeting minutes, project programs and cost reports.
• Assist with budgets, invoice processing and capital expenditure tracking.
• Coordinate building approvals and support works, consultants and construction agreements.
• Maintain project files and documentation for easy retrieval.
• Visit project sites and monitor quality, compliance and safety.
• Liaise with consultants, builders, contractors and internal stakeholders.
• Support front-of-house responsibilities as needed.

Skills

Administration

Documentation

Budget tracking

Communication

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Full time, ongoing | Canberra ACT | Clear career path on offer

Kick start your project career with a Canberra organisation, supporting experienced Project Managers.

About the opportunity

This is a fantastic opportunity to join a large, supportive Projects team where no two days look the same. Working closely with a group of experienced Project Managers, you will be the organisational engine behind project delivery, keeping documentation, budgets, approvals and communication running smoothly from project kick off through to completion.

You will gain exposure to the full project lifecycle across new builds, refurbishments and fit outs, with real potential for the role to grow as you do. For someone with an interest in construction, design or the built environment, this is a rare chance to learn from the inside and build a long term career.

What your day will look like

• Providing hands on support to Project Managers across a variety of concurrent projects
• Preparing meeting minutes, project programs and cost reports
• Assisting with budgets, invoice processing and capital expenditure tracking
• Coordinating building approvals and supporting works, consultant and construction agreements
• Maintaining project files, plans and documentation so everything is easy to find
• Visiting project sites and helping monitor quality, compliance and safety
• Liaising with consultants, builders, contractors and internal stakeholders
• Pitching in across the team, including occasional front of house support

About you

• Strong administration and organisational skills, with the ability to manage documentation, coordinate tasks and work across multiple priorities
• Experience in a Site Administration, Project Administration, Project Coordination or junior Project Management role would be beneficial, particularly in supporting project teams and project delivery activities
• Exposure to commercial and/or private sector projects would be viewed favourably, although candidates from other industries are encouraged to apply
• Strong communication skills and a talent for building relationships, with the ability to work effectively with a range of stakeholders
• A positive attitude and willingness to learn, with the confidence to take initiative and embrace new challenges
• An adaptable and proactive approach, with a willingness to get involved, contribute to the team and have a go when new opportunities arise
• Someone looking for long term growth and development, as this role has real potential to expand over time
• Confidence with Microsoft Office, including Word, Excel, PowerPoint and Outlook

What's on offer

• Full time, ongoing role with stability
• A clear career path with room to grow into broader project responsibilities
• A large, friendly and collaborative team environment
• Variety across interesting and tangible projects you can see come to life
• Training and professional development support