Project Assistant

Invenio; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Invenio, a Melbourne-based Electrical and Structural Solutions manufacturer, seeks a Projects Assistant to support scheduling, purchasing, materials and project finances, ensuring on-time and on-budget delivery.

Working closely with the Project Coordinator, Project Manager and manufacturing staff, you will coordinate tasks across multiple projects and maintain accurate records using Excel and standard project documentation.

Qualifications

• Experience in project administration, coordination, stores, trade, manufacturing or similar role.
• Strong Microsoft Excel skills and confidence working with spreadsheets and data.
• Good attention to detail and accurate data-entry skills.
• Strong organisational and time-management skills.
• Ability to follow up tasks and keep things moving.
• Good communication skills and the confidence to liaise with internal teams, suppliers and customers.
• Trade background and practical industry experience welcomed.
• Course/certificate in Project Management or Project Coordination would be advantageous.

Responsibilities

• Enter jobs, variations and modifications into project systems.
• Assist with maintaining project schedules, cost tracking and financial information.
• Support the preparation and maintenance of ITPs, ITRs and other project documentation.
• Assist with issuing contract variation purchase orders.
• Liaise with the Procurement and Stores teams regarding incoming materials.
• Track and monitor incoming goods to ensure materials arrive on time.
• Follow up purchase orders and outstanding deliveries.
• Provide regular updates to the Project Coordinator/Project Manager on upcoming tasks and project progress.
• Assist with scheduling contractors and communicating project priorities.
• Provide customers with updated and revised documentation as required.
• Assist with raising, delivering and invoicing contract purchase orders.
• Support the preparation and coordination of internal and external project meetings.
• Maintain accurate project filing and records.
• Assist Project Coordinators and Project Managers with general project administration.
• Assist with non-conformance coordination and ensure customer and quality requirements are met.
• Provide general administrative and ad-hoc support to the project team.

Skills

Project coordination

Time management

Attention to detail

Communication

Tools

Microsoft Excel

Job description

Our client is an established Electrical and Structural Solutions manufacturer with a strong reputation for delivering quality engineered products and solutions.

We are seeking a Projects Assistant to support the coordination and administration of projects across scheduling, purchasing, materials, documentation and project finances.

Working closely with the Project Coordinator, Project Manager, project team and manufacturing staff, you will help ensure projects are delivered on time and within budget.

This is a great opportunity for someone who is highly organised, confident with Excel, and enjoys coordinating multiple tasks and keeping projects moving. Experience from a trade, stores, hardware, manufacturing or similar environment could be highly relevant.

Our client is an established Electrical and Structural Solutions manufacturer with a strong reputation for delivering quality engineered products and solutions.

We are seeking a Projects Assistant to support the coordination and administration of projects across scheduling, purchasing, materials, documentation and project finances.

Working closely with the Project Coordinator, Project Manager, project team and manufacturing staff, you will help ensure projects are delivered on time and within budget.

This is a great opportunity for someone who is highly organised, confident with Excel, and enjoys coordinating multiple tasks and keeping projects moving. Experience from a trade, stores, hardware, manufacturing or similar environment could be highly relevant.

Key Responsibilities

• Enter jobs, variations and modifications into project systems.
• Assist with maintaining project schedules, cost tracking and financial information.
• Support the preparation and maintenance of ITPs, ITRs and other project documentation.
• Assist with issuing contract variation purchase orders.
• Liaise with the Procurement and Stores teams regarding incoming materials.
• Track and monitor incoming goods to ensure materials arrive on time.
• Follow up purchase orders and outstanding deliveries.
• Provide regular updates to the Project Coordinator/Project Manager on upcoming tasks and project progress.
• Assist with scheduling contractors and communicating project priorities.
• Provide customers with updated and revised documentation as required.
• Assist with raising, delivering and invoicing contract purchase orders.
• Support the preparation and coordination of internal and external project meetings.
• Maintain accurate project filing and records.
• Assist Project Coordinators and Project Managers with general project administration.
• Assist with non-conformance coordination and ensure customer and quality requirements are met.
• Provide general administrative and ad-hoc support to the project team.

About You

• Experience in a project administration, coordination, stores, trade, manufacturing or similar role.
• Strong Microsoft Excel skills and confidence working with spreadsheets and data.
• Good attention to detail and accurate data-entry skills.
• Strong organisational and time-management skills.
• The ability to follow up tasks and keep things moving.
• Good communication skills and the confidence to liaise with internal teams, suppliers and customers.
• An understanding of purchase orders, deliveries, materials or inventory would be advantageous.
• A proactive, practical approach to problem-solving.
• The ability to manage multiple priorities in a busy project environment.
• A formal degree is not essential. A trade background and practical industry experience is welcomed.
• A course, certificate or previous exposure to Project Management or Project Coordination would be advantageous.

If you are organised, practical and looking to build your career in project coordination, we would love to hear from you.