Project Administrator: Procurement & Operations Support

UGL; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary Continuance Insurance

Private Health Insurance discount

Wellness program & rewards

Staff discounts

Job summary

UGL's Victorian Utilities Operations & Maintenance team is seeking an experienced Project Administrator to join at the Tullamarine depot on a 16-month maternity leave contract, commencing December 2026. You will coordinate procurement, invoicing, timesheets and payroll support, and help with reporting and documentation for our Victorian operations.

The role requires strong Microsoft Office and SAP experience, excellent written and verbal communication, and the ability to prioritise tasks in a

Qualifications

• Experience in a Project Administrator or related position within an engineering or construction management environment.
• Strong Microsoft Office skills and experience using SAP.
• Excellent written and verbal communication skills and the ability to build effective internal and external working relationships.
• The ability to independently organise and prioritise multiple tasks, meet deadlines and operate effectively in a fast-paced environment.
• A proactive, customer-focused and team-oriented approach with a positive attitude towards safety and continuous improvement.

Responsibilities

• Coordinate procurement activities, including material requisitions, purchase orders and onboarding suppliers and subcontractors.
• Support supplier and subcontractor invoicing, monthly claims and the integrity of financial data in SAP.
• Coordinate timesheet processes, including data entry, following up outstanding timesheets and supporting payroll deadlines.
• Assist with monthly internal and external reporting, documentation, correspondence, meeting minutes and day-to-day office administration.
• Coordinate employee training and compliance requirements, including Pegasus / ESI Worker updates, VESI / ESI training requirements, gap analysis and refresher training.

Skills

MS Office

Communication

Time management

Team collaboration

Tools

SAP

Job description

UGL's Victorian Utilities Operations & Maintenance team is seeking an experienced Project Administrator to join at the Tullamarine depot on a 16-month maternity leave contract, commencing December 2026. You will coordinate procurement, invoicing, timesheets and payroll support, and help with reporting and documentation for our Victorian operations.

The role requires strong Microsoft Office and SAP experience, excellent written and verbal communication, and the ability to prioritise tasks in a