Contract Project Administrator: Procurement & Payroll

UGL Pty Limited; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangements

Salary Continuance Insurance

Discounted Private Health Insurance.

Wellness program & rewards

Job summary

UGL Pty Limited in Melbourne seeks a Project Administrator for a 16-month maternity leave contract, starting December 2026 at the Tullamarine depot. You will provide professional coordination, administration and documentation support to the operations team, covering procurement, invoicing, timesheets, payroll and training coordination.

The ideal candidate will have experience in a project administrator role within engineering or construction, strong MS Office and SAP skills, excellent

Qualifications

• Experience in a Project Administrator or related position within an engineering or construction management environment.
• Strong Microsoft Office skills and experience using SAP.
• Excellent written and verbal communication skills and the ability to build effective internal and external working relationships.
• The ability to independently organise and prioritise multiple tasks, meet deadlines and operate effectively in a fast-paced environment.

Responsibilities

• Coordinate procurement activities, including material requisitions, purchase orders and onboarding suppliers and subcontractors.
• Support supplier and subcontractor invoicing, monthly claims and the integrity of financial data in SAP.
• Coordinate timesheet processes, including data entry, following up outstanding timesheets and supporting payroll deadlines.
• Assist with monthly internal and external reporting, documentation, correspondence, meeting minutes and day-to-day office administration.
• Coordinate employee training and compliance requirements, including Pegasus / ESI Worker updates, VESI / ESI training requirements, gap analysis and refresher training.

Skills

Microsoft Office

Communication

Procurement coordination

Time management

Tools

SAP

Job description

UGL Pty Limited in Melbourne seeks a Project Administrator for a 16-month maternity leave contract, starting December 2026 at the Tullamarine depot. You will provide professional coordination, administration and documentation support to the operations team, covering procurement, invoicing, timesheets, payroll and training coordination.

The ideal candidate will have experience in a project administrator role within engineering or construction, strong MS Office and SAP skills, excellent