Facilities Project Administrator (12-Month Contract)

Boongalla Group; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Boongalla Group in Bayswater, Melbourne, is seeking a Project Administrator to back-fill a maternity leave role on a 12-month contract. You will manage job completion activities, client communications, and coordination between in-house trades and subcontractors.

You will ensure OH&S and environmental requirements are met, maintain accurate documentation, and provide timely updates to clients. The role requires strong organisational and communication skills and a proactive team approach.

Qualifications

• Proven interpersonal and communication skills across organisational levels.
• Experience coordinating between in-house trades and external subcontractors.
• Excellent time management with ability to handle changing priorities.
• Ability to work collaboratively in a team.

Responsibilities

• Complete all activities for job completion including reports, quotes and invoices within delegation limits
• Resource response works via coordination of both in-house trades and external subcontractors
• Provide client updates within determined timeframes
• Ensure accurate completion of all job documents including OH&S and environmental requirements
• Produce handover materials on completion of jobs
• Answer after-hours phone calls and allocate resources on a rotating on-call basis

Skills

Interpersonal skills

Communication

Time management

Organisational skills

Team collaboration

Proactive

Tools

CRM software

MS Office

Job description

Boongalla Group in Bayswater, Melbourne, is seeking a Project Administrator to back-fill a maternity leave role on a 12-month contract. You will manage job completion activities, client communications, and coordination between in-house trades and subcontractors.

You will ensure OH&S and environmental requirements are met, maintain accurate documentation, and provide timely updates to clients. The role requires strong organisational and communication skills and a proactive team approach.