Project Administrator

UGL Pty Limited; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangements

Salary Continuance Insurance

Discounted Private Health Insurance.

Wellness program & rewards

Job summary

UGL Pty Limited in Melbourne seeks a Project Administrator for a 16-month maternity leave contract, starting December 2026 at the Tullamarine depot. You will provide professional coordination, administration and documentation support to the operations team, covering procurement, invoicing, timesheets, payroll and training coordination.

The ideal candidate will have experience in a project administrator role within engineering or construction, strong MS Office and SAP skills, excellent

Qualifications

• Experience in a Project Administrator or related position within an engineering or construction management environment.
• Strong Microsoft Office skills and experience using SAP.
• Excellent written and verbal communication skills and the ability to build effective internal and external working relationships.
• The ability to independently organise and prioritise multiple tasks, meet deadlines and operate effectively in a fast-paced environment.

Responsibilities

• Coordinate procurement activities, including material requisitions, purchase orders and onboarding suppliers and subcontractors.
• Support supplier and subcontractor invoicing, monthly claims and the integrity of financial data in SAP.
• Coordinate timesheet processes, including data entry, following up outstanding timesheets and supporting payroll deadlines.
• Assist with monthly internal and external reporting, documentation, correspondence, meeting minutes and day-to-day office administration.
• Coordinate employee training and compliance requirements, including Pegasus / ESI Worker updates, VESI / ESI training requirements, gap analysis and refresher training.

Skills

Microsoft Office

Communication

Procurement coordination

Time management

Tools

SAP

Job description

| | | | | --- | --- | | Project Administrator-269300 UGL’s Victorian Utilities Operations & Maintenance business operates within the Electrical Supply Industry, supporting the maintenance of power distribution networks across Victoria. We are seeking an experienced Project Administrator to join our team on a 16-month maternity leave contract. Commencing in December 2026, you’ll benefit from a comprehensive handover before taking ownership of this varied role supporting our Victorian operations. Based at our Tullamarine depot, you’ll provide professional coordination, administration and documentation support to the operational team. The role brings together procurement, invoicing, timesheets and payroll support, reporting, compliance, office administration and the coordination of critical workforce training requirements. **What you’ll be doing** * Coordinate procurement activities, including material requisitions, purchase orders and onboarding suppliers and subcontractors. * Support supplier and subcontractor invoicing, monthly claims and the integrity of financial data in SAP. * Coordinate timesheet processes, including data entry, following up outstanding timesheets and supporting payroll deadlines. * Assist with monthly internal and external reporting, documentation, correspondence, meeting minutes and day-to-day office administration. * Coordinate employee training and compliance requirements, including Pegasus / ESI Worker updates, VESI / ESI training requirements, gap analysis and refresher training. **About You** We’re looking for an organised, proactive Project Administrator who can confidently work across competing priorities and build effective relationships with people at all levels. Ideally, you’ll bring: * Experience in a Project Administrator or related position within an engineering or construction management environment. * Strong Microsoft Office skills and experience using SAP. * Excellent written and verbal communication skills and the ability to build effective internal and external working relationships. * The ability to independently organise and prioritise multiple tasks, meet deadlines and operate effectively in a fast-paced environment. * A proactive, customer-focused and team-oriented approach with a positive attitude towards safety and continuous improvement. **What We Offer** * Hybrid work arrangements * Company paid Salary Continuance Insurance * Discounted Private Health Insurance. * Dedicated wellness program & rewards * Exclusive staff discounts across various categories * Career pathways within UGL and the larger CIMIC Group **About Us** UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies. As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills. Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check, a anti-money laundering (AML) check and for you to undergo pre-employment medical assessment including drug and alcohol screen. **Job Reference:** 269300 Discipline: Project Administrator Primary Location: Australia-VIC-Melbourne - Northern Suburbs Work Type: Full-time | | |