Site Administrator

UGL Pty Limited; City Of Kwinana; On-site; AUD 44,000 - 62,000; Full time

Benefits offered by this job

Immediate start

3–6 month casual contract

Mon–Fri roster

Site-based role

Experience across project controls

Job summary

UGL Pty Limited in Kwinana is seeking an experienced Site Administrator for a 3 to 6 month casual contract. This role supports the Project Delivery Team with administrative tasks, workforce coordination and cost reporting on a site-based basis.

Key duties include onboarding, rosters, timesheets, cost tracking, procurement processing and meeting coordination. The successful candidate will have strong MS Office skills and experience with ERP systems such as SAP, Oracle or JDE.

Qualifications

• Experience as a Project Administrator, Site Administrator or similar project support role.
• Strong MS Office skills, including Excel and Word.
• Experience using ERP systems such as SAP, Oracle, JDE or similar.

Responsibilities

• Coordinate workforce administration activities including onboarding, rosters, leave management and timesheet processing.
• Maintain project records and documentation to ensure compliance with requirements.
• Prepare reports and provide administrative support to project management teams.
• Review timesheets, cost allocations and project changes to support cost tracking.
• Raise purchase requisitions and maintain procurement registers.
• Coordinate meetings, take minutes and assist with communications.
• Support continuous improvement initiatives and day-to-day administration.

Skills

MS Office

Organisational skills

Stakeholder engagement

Time management

Tools

SAP

Oracle

JDE

Job description

Site Administrator

About the Role

UGL is seeking an experienced and highly organised Site Administrator to join our team in Kwinana on a 3 to 6 month casual contract. Working Monday to Friday in a site-based role, you will provide essential administrative, workforce coordination, cost control, and reporting support to the Project Delivery Team. This is an excellent opportunity for a proactive administrator who enjoys working in a fast-paced project environment and can confidently manage multiple priorities while supporting the successful delivery of project outcomes.

Why Join UGL?

• Immediate start available.
• 3 to 6 month casual contract with potential for extension.
• Monday to Friday roster providing work-life balance.
• Site-based role within a supportive and collaborative project team.
• Opportunity to gain experience across project controls, workforce coordination, procurement, and project reporting.

About UGL

UGL provides engineering, construction and maintenance services across industries including oil and gas, power, renewables, resources, water, defence and telecommunications. Our people are at the heart of everything we do, delivering critical infrastructure and operational excellence across Australia.

Key Responsibilities

• Coordinate workforce administration activities, including onboarding, site rosters, leave management and timesheet processing.
• Maintain project records and documentation to ensure compliance with company and client requirements.
• Prepare reports and provide administrative support to project management teams.
• Review timesheets, cost allocations and project changes to support accurate project cost tracking.
• Raise purchase requisitions, process goods receipting and maintain procurement registers.
• Coordinate meetings, prepare minutes and assist with project communications.
• Support continuous improvement initiatives and day-to-day project administration activities.

About You

• Previous experience in a Project Administrator, Site Administrator or similar project support position.
• Experience working within construction, maintenance, shutdown, turnaround or infrastructure projects.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience using ERP systems such as SAP, Oracle, JDE or similar.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder engagement skills.
• The ability to manage competing priorities in a deadline‑driven environment.

Diversity & Inclusion

As part of the CIMIC Group, UGL values diversity in backgrounds, experiences and perspectives. We are an Equal Opportunity Employer and encourage applications from women, Aboriginal and Torres Strait Islander peoples, people with disabilities, mature‑aged workers and people from culturally diverse backgrounds.