Project Administrator

UGL; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary Continuance Insurance

Private Health Insurance discount

Wellness program & rewards

Staff discounts

Job summary

UGL's Victorian Utilities Operations & Maintenance team is seeking an experienced Project Administrator to join at the Tullamarine depot on a 16-month maternity leave contract, commencing December 2026. You will coordinate procurement, invoicing, timesheets and payroll support, and help with reporting and documentation for our Victorian operations.

The role requires strong Microsoft Office and SAP experience, excellent written and verbal communication, and the ability to prioritise tasks in a

Qualifications

• Experience in a Project Administrator or related position within an engineering or construction management environment.
• Strong Microsoft Office skills and experience using SAP.
• Excellent written and verbal communication skills and the ability to build effective internal and external working relationships.
• The ability to independently organise and prioritise multiple tasks, meet deadlines and operate effectively in a fast-paced environment.
• A proactive, customer-focused and team-oriented approach with a positive attitude towards safety and continuous improvement.

Responsibilities

• Coordinate procurement activities, including material requisitions, purchase orders and onboarding suppliers and subcontractors.
• Support supplier and subcontractor invoicing, monthly claims and the integrity of financial data in SAP.
• Coordinate timesheet processes, including data entry, following up outstanding timesheets and supporting payroll deadlines.
• Assist with monthly internal and external reporting, documentation, correspondence, meeting minutes and day-to-day office administration.
• Coordinate employee training and compliance requirements, including Pegasus / ESI Worker updates, VESI / ESI training requirements, gap analysis and refresher training.

Skills

MS Office

Communication

Time management

Team collaboration

Tools

SAP

Job description

UGL's Victorian Utilities Operations & Maintenance business operates within the Electrical Supply Industry, supporting the maintenance of power distribution networks across Victoria.

We are seeking an experienced Project Administrator to join our team on a 16-month maternity leave contract. Commencing in December 2026, you'll benefit from a comprehensive handover before taking ownership of this varied role supporting our Victorian operations.

Based at our Tullamarine depot, you'll provide professional coordination, administration and documentation support to the operational team. The role brings together procurement, invoicing, timesheets and payroll support, reporting, compliance, office administration and the coordination of critical workforce training requirements.

What you'll be doing

Coordinate procurement activities, including material requisitions, purchase orders and onboarding suppliers and subcontractors.

Support supplier and subcontractor invoicing, monthly claims and the integrity of financial data in SAP.

Coordinate timesheet processes, including data entry, following up outstanding timesheets and supporting payroll deadlines.

Assist with monthly internal and external reporting, documentation, correspondence, meeting minutes and day-to-day office administration.

Coordinate employee training and compliance requirements, including Pegasus / ESI Worker updates, VESI / ESI training requirements, gap analysis and refresher training.

About You

We're looking for an organised, proactive Project Administrator who can confidently work across competing priorities and build effective relationships with people at all levels.

Ideally, you'll bring:

Experience in a Project Administrator or related position within an engineering or construction management environment.

Strong Microsoft Office skills and experience using SAP.

Excellent written and verbal communication skills and the ability to build effective internal and external working relationships.

The ability to independently organise and prioritise multiple tasks, meet deadlines and operate effectively in a fast-paced environment.

A proactive, customer-focused and team-oriented approach with a positive attitude towards safety and continuous improvement.

What We Offer

Company paid Salary Continuance Insurance

Discounted Private Health Insurance.

Dedicated wellness program & rewards

Exclusive staff discounts across various categories

Career pathways within UGL and the larger CIMIC Group

About Us

UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

Please note that relevant screening checks will be conducted as part of the recruitment process.These may include a national criminal history check, a anti-money laundering (AML) check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

Job Reference: 269300

:Project Administrator

:Australia-VIC-Melbourne - Northern Suburbs