Project Administrator - Construction Docs & Compliance

Pensar; Gold Coast City; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Two health & wellbeing leave days

Annual leave enhancements

Discount programs

Novated leasing

Parental leave

EAP & counselling

Job summary

Pensar is seeking a capable, detail-focused Project Administrator to join our high-performing team in Stapylton. You will maintain project records, compliance and costs to support delivery of critical infrastructure projects.

The role requires experience in project administration or construction administration, a relevant Diploma or Certificate, and proficiency in document control, invoicing, and MS Office.

Qualifications

• Experience in project administration, construction administration or a similar coordination role.
• Certificate or Diploma in Business Administration, Project Management or a related field, or equivalent experience
• Knowledge of document control, filing systems and invoice processing
• Proficiency in Microsoft Office, with Procore or Aconex experience highly regarded
• Strong organisation and the ability to manage competing deadlines across several projects
• Clear written and verbal communication, with attention to detail
• A proactive, follow-through approach and a willingness to learn quickly
• A current open driver licence and a Construction Induction Card (White Card)

Responsibilities

• Set up and maintain project folders, registers and records from mobilisation through to closeout
• Manage document control, including drawings, ITPs, QA records, RFIs, variations and EOTs
• Track inductions, competencies and site access requirements, and elevate gaps early
• Administer correspondence and transmittals through Procore, Aconex or client platforms
• Process and code invoices and collate records for progress claims and cost reporting
• Coordinate subcontractor insurances, compliance records and claim support information
• Prepare and format reports, meeting minutes and client correspondence for review
• Organise travel, accommodation, training and meetings for project teams
• Follow up outstanding documents, warranties and handover deliverables at closeout

Skills

Project administration

Construction administration

Organisational skills

Attention to detail

Communication skills

Driver's licence

Construction Induction Card

Education

Certificate or Diploma in Business Administration

Project Management qualification

Tools

Procore

Aconex

Microsoft Office

Job description

Pensar is seeking a capable, detail-focused Project Administrator to join our high-performing team in Stapylton. You will maintain project records, compliance and costs to support delivery of critical infrastructure projects.

The role requires experience in project administration or construction administration, a relevant Diploma or Certificate, and proficiency in document control, invoicing, and MS Office.