Project Administrator

TRACKS Integrated Services; Rockhampton Regional; On-site; AUD 58,000 - 66,000; Full time

Benefits offered by this job

Flexibility to work from home on some"

Mine-spec company vehicle for site use

Accommodation, flights and meals (orLA

Pathway to further QLD projects and (t

Job summary

TRACKS Integrated Services is seeking a Project Administrator/Site Administrator to support Queensland transmission line construction projects in the Rockhampton area. The role covers hands-on administration, document control, purchasing and workforce coordination on a fast-paced, peak-delivery program.

Typical hours are 7.6–8 per day, Monday to Friday, with flexible start times. Pay is $42–$48 per hour plus super; contract runs 09/11/2026–26/03/2027, with strong potential to extend or go

Qualifications

• Experience as a Project Administrator, Site Administrator or in a similar project support role.
• A background in construction, utilities, energy, mining or infrastructure (highly preferred). Strong admin experience from other fast-paced industries will also be considered.
• Strong Microsoft Office skills (Excel, Word, Outlook). You’ll need solid spreadsheet tracking skills, but not advanced formulas.

Responsibilities

• Raise, track and reconcile purchase orders in Ariba
• Process invoices, update delivery trackers and help with project cost tracking and reporting
• Handle document control: scan, file, label and upload SWMS, inductions and site paperwork
• Manage subcontractor compliance, including uploading tickets and qualifications
• Find suppliers, request quotes and issue POs
• Coordinate travel, accommodation, vehicle hire and mobilisation for project personnel
• Help with onboarding and inductions for employees and subcontractors
• Provide admin support for SHEQ items
• Receive deliveries and handle physical site paperwork at the depot

Skills

MS Office proficiency

Attention to detail

Organised

Independent worker

Construction industry background

Tools

Ariba

Job description

28th October, 2026

Location: Rockhampton area.

Contract: Starts the week of 09/11/2026 and runs to 26/03/2027. This is peak project delivery, and there’s strong potential to extend or go permanent.

Hours: 7.6–8 hrs/day, Monday to Friday. Start and finish times are flexible (e.g. 7:00am–3:00pm or 8:00am–4:00pm).

Pay: $42–$48 per hour + super

About the role

You’ll provide hands‑on administration, document control, purchasing and workforce coordination support for Queensland transmission line construction projects (towers and conductors). The main project site is 30–40 minutes from the depot, and a second regional project starts in November. It’s a fast‑paced role that suits someone who likes to take ownership, make decisions and figure things out.

Who you’ll work with

You’ll report to a Project Administrator / Business Lead who works remotely and will support you as needed. Day to day, you’ll work with Construction Managers, Project Managers, Supervisors, site teams and the SHEQ team. The projects run on a 19/9 roster.

What you’ll do

• Raise, track and reconcile purchase orders in Ariba
• Process invoices, update delivery trackers and help with project cost tracking and reporting
• Handle document control: scan, file, label and upload SWMS, inductions and site paperwork
• Manage subcontractor compliance, including uploading tickets and qualifications
• Find suppliers, request quotes and issue POs
• Coordinate travel, accommodation, vehicle hire and mobilisation for project personnel
• Help with onboarding and inductions for employees and subcontractors
• Provide admin support for SHEQ items
• Receive deliveries and handle physical site paperwork at the depot

What we’re looking for

• Experience as a Project Administrator, Site Administrator or in a similar project support role
• A background in construction, utilities, energy, mining or infrastructure (highly preferred). Strong admin experience from other fast‑paced industries will also be considered.
• Strong Microsoft Office skills (Excel, Word, Outlook). You’ll need solid spreadsheet tracking skills, but not advanced formulas.
• Experience with Ariba (desirable). Training is available for people who are confident with computers.
• A resilient, proactive and highly organised approach, with strong attention to detail
• Confidence working on your own and holding your own in a direct, male‑dominated site environment

Perks

• Flexibility to work from home on some days
• A mine‑spec company vehicle for site travel
• Accommodation, flights and reasonable meals covered when you travel to site, or a LAHA allowance if you’d rather manage your own
• A pathway to further QLD projects and temp‑to‑perm opportunities

Requirements (mandatory)

• Current driver’s licence
• Availability to start the week of 09/11/2026

About TRACKS

TRACKS Integrated Services is a proudly Aboriginal‑owned recruitment and labour hire business founded in the Northern Territory over seven years ago. We recruit across administration, trades, aviation, health, community services, facilities support and government.

We’ve built our reputation on strong relationships, quality people and doing things properly. Creating meaningful employment and career pathways for Aboriginal and Torres Strait Islander peoples is central to who we are, and we strongly encourage Aboriginal and Torres Strait Islander peoples to apply.