Project Administrator - Rockhampton, QLD

OSOS Alliance Pty Ltd; Rockhampton Regional; Hybrid; AUD 58,000 - 66,000; Full time

Benefits offered by this job

Company vehicle provided

Travel and accommodation expenses for)

Flexible working arrangements

Initial training and onboarding

Job summary

OSOS Alliance Pty Ltd in Rockhampton, QLD is seeking a Project Administrator to support ongoing construction projects. The role is based at the Parkhurst depot with some site visits, a hybrid working arrangement, and an initial contract to 26 March 2027.

Offering a competitive hourly rate of $42.00–$48.00 plus Super, the position is full-time with immediate start potential and opportunities for extension or permanency for the right candidate.

Qualifications

• Experience as a Project Administrator or similar role.
• Experience in construction/mining/utilities sectors is valued.
• Strong organisation and attention to detail with procurement exposure.

Responsibilities

• Raise, track and reconcile Purchase Orders and ensure accurate records.
• Process supplier invoices and assist with cost tracking and reporting.
• Maintain project documentation, registers and filing systems.
• Coordinate with suppliers, obtain quotations and assist procurement.
• Manage document control, scanning and uploading project paperwork.
• Support onboarding, site access requirements and subcontractor docs.

Skills

Project administration

Interpersonal communication

Microsoft Office

Excel

Documentation

Tools

Ariba

Job description

Project Administrator - Rockhampton, QLD

Project Administrator – Rockhampton, QLD

$42.00 – $48.00 per hour + Super | Full-Time | Immediate Start

Location: Parkhurst, Rockhampton QLD

Contract: Initial contract until 26 March 2027

Hours: Monday to Friday | 7.6–8 hours per day

Start Date: Ideally week commencing 9 November 2026

OSOS Alliance is currently seeking an experienced and highly organised Project Administrator to join our client's team based in Parkhurst, Rockhampton, supporting ongoing construction and infrastructure projects throughout Queensland.

This is an excellent opportunity for a proactive administrator who enjoys working in a fast-paced project environment and is confident managing multiple priorities.

The role will primarily be based at our client's Parkhurst depot, with flexible working arrangements and occasional site visits as required.

With a strong pipeline of upcoming projects, there is also potential for contract extension or transition into a permanent position for the right candidate.

Key Responsibilities

• Raise, track and reconcile Purchase Orders (POs), ensuring accurate records and timely processing.


• Process supplier invoices and assist with project cost tracking and reporting.


• Maintain project documentation, registers, spreadsheets and filing systems.


• Coordinate with suppliers, obtain quotations and assist with procurement activities.


• Manage document control, including scanning, uploading and maintaining project paperwork.


• Assist with subcontractor compliance, including managing qualifications, tickets and required documentation.


• Coordinate travel, accommodation, vehicle hire and mobilisation arrangements for project personnel.


• Support employee and subcontractor onboarding, inductions and site access requirements.


• Provide administrative support to construction managers, project managers, supervisors and site teams.


• Assist with Safety, Health, Environment and Quality (SHEQ) administration and compliance records.

About You

• Previous experience as a Project Administrator, Site Administrator or similar administrative support role.


• Experience within the construction, mining, utilities, energy or infrastructure sectors will be highly regarded.


• Strong organisational skills with excellent attention to detail.


• Confidence managing purchase orders, invoices and general project administration.


• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.


• Experience using Ariba or similar procurement systems would be advantageous, although training can be provided.


• Excellent communication skills and the ability to liaise confidently with site personnel, suppliers and subcontractors.


• A proactive, adaptable approach with the ability to work independently and manage competing priorities.


• A willingness to attend project sites occasionally when required.

What's on Offer?

• Competitive hourly rate of $42.00 – $48.00 + Super.


• Full-time Monday to Friday hours


• Initial contract through to March 2027.


• Potential for extension or permanent employment.


• Flexible working arrangements, including some work-from-home opportunities.


• Company vehicle provided for required site travel.


• Travel and accommodation expenses generally covered when attending regional project sites.


• Opportunity to support major construction and infrastructure projects throughout Queensland.


• Supportive team environment with initial training and onboarding provided.