Project Administrator

Skout Solutions Group; Rockhampton Regional; Hybrid; AUD 58,000 - 66,000; Full time

Benefits offered by this job

Company vehicle provided for work‑rel​

Travel payments

Hybrid work from home days

Training and guidance

Job summary

Ventia (through Skout Solutions) seeks a capable Project Administrator to join its team on an Energy contract, based at Parkhurst with a mix of office and occasional site work. The role includes document control, purchasing and workforce coordination across QLD construction projects, particularly transmission line work.

There will be guidance from an experienced administrator and opportunities for some work from home as the project progresses.

Qualifications

• Experience in Project Administration or Site Administration in construction, utilities or infrastructure environments.
• Strong MS Office skills (Excel, Word, Outlook) and high computer literacy.
• Experience with procurement and supplier coordination is a plus.

Responsibilities

• Raise, track and reconcile purchase orders and invoices.
• Support project cost tracking and reporting.
• Maintain project documentation, records and compliance systems.
• Manage subcontractor onboarding, compliance and mobilisation requirements.
• Coordinate suppliers, obtain quotations and issue purchase orders.
• Arrange travel, accommodation, vehicle hire and workforce mobilisation.
• Provide administrative support across project and SHEQ activities.
• Liaise with employees, subcontractors, suppliers and stakeholders to support project delivery.

Skills

Project Administration

Site Administration

MS Office

Ariba experience

Tools

Ariba

Job description

Ventia (through Skout Solutions) is seeking a capable and adaptable Project Administrator to join its supportive team on an Energy contract starting ideally 9th of November for at least the next 4.5 months, through to end of March 2027 with strong possibility for permanent work following for the right person.

Primarily based at Ventia's depot in Parkhurst, this role is an opportunity for someone who thrives in an autonomous administrative role and takes pride in delivering high-quality project and office support. The position offers a great mix of office-based administration and occasional site visits, allowing you to build relationships with project teams and contribute directly to project delivery. There will also be an opportuinity for some agreed work from home, once the work opens up.

About the Role

Working within a busy project environment, you'll provide proactive and highly organised administrative, document control, purchasing, and workforce coordination support across QLD construction and infrastructure projects, with a focus on transmission line construction, including towers and conductors.

With support from an experienced Project Administrator via correspondence you'll have the resources and guidance needed to succeed. This fast paced role works amongst a team of Construction Managers, Project Managers, Supervisors, site teams, and Health and safety.

Key Responsibilities

• Raise, track and reconcile purchase orders (POs) and process invoices.
• Support project cost tracking and reporting.
• Maintain project documentation, records and compliance systems.
• Manage subcontractor onboarding, compliance and mobilisation requirements.
• Coordinate suppliers, obtain quotations and issue purchase orders.
• Arrange travel, accommodation, vehicle hire and workforce mobilisation.
• Provide administrative support across project and SHEQ activities.
• Liaise with employees, subcontractors, suppliers and stakeholders to support project delivery.

About You

This role is ideal for someone who enjoys working in a fast paced project environment, is proactive in their approach, and takes pride in supporting successful project outcomes.

To be successful, you will bring:

• Experience in Project Administration, Site Administration or a similar project support role.
• Experience within construction, utilities, energy, mining or infrastructure environments is highly regarded.
• Strong administrative candidates from other fast-paced industries will also be considered.
• Experience using the Ariba purchasing system is desirable, although training can be provided.
• Strong Microsoft Office skills (Excel, Word and Outlook) and a high level of computer literacy.

What's on Offer?

• $42-$48 per hour (dependent on experience).
• Opportunity through to March 2027, with potential for extension or permanent employment.
• Flexible start and finish times to suit the right candidate.
• Some hybrid work from home days will be able to be arranged.
• A dynamic role combining office-based work with site engagement.
• Company vehicle provided for work-related travel, plus applicable travel payments.
• Supportive team environment with ongoing guidance and training.

If you're a proactive Project Administrator looking for your next opportunity we'd love to hear from you.