Project Administration & Document Control Specialist

RGIT Australia; Newcastle City Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Family-friendly hours

Benefits platform with retail, health,

East coast exposure

Long-term growth potential

Values awards

Supportive environment

Job summary

JLE Group, based in Newcastle, NSW, is seeking an experienced Administration & Project Support professional to deliver administrative, commercial, and project coordination support for electrical infrastructure projects. You will act as the central coordinator among site personnel, subcontractors, clients, suppliers, and the project team.

Key duties include document control, onboarding, procurement administration, reporting, timesheet management, safety documentation, and stakeholder

Qualifications

• Certificate III or higher in Business Administration or Project Administration.
• Current Driver's License.
• White Card.
• Experience in project administration or construction administration.
• Advanced Microsoft Office skills.
• Strong written and verbal communication skills.
• Document control training or experience.

Responsibilities

• Provide administrative support to Project Managers, Engineers, and Site Supervisors.
• Maintain project registers and documents.
• Assist with preparation of project correspondence.
• Coordinate project filing and record management.
• Ensure project records are current and audit-ready.
• Raise purchase requisitions and purchase orders.
• Track material deliveries and procurement status.
• Support inventory and material tracking activities.
• Assist with safety systems administration.
• Assist with project cost tracking.
• Assist teams with day-to-day coordination.

Skills

Microsoft Office

Communication skills

Stakeholder engagement

Organization & multitasking

Deadline driven

Education

Certificate III+ in Business Administration

Certificate IV in Project Management Practice

Tools

Microsoft 365

SharePoint

Project Management Systems

ERP Systems

Job description

JLE Group, based in Newcastle, NSW, is seeking an experienced Administration & Project Support professional to deliver administrative, commercial, and project coordination support for electrical infrastructure projects. You will act as the central coordinator among site personnel, subcontractors, clients, suppliers, and the project team.

Key duties include document control, onboarding, procurement administration, reporting, timesheet management, safety documentation, and stakeholder