Project Administrator

Duratec Australia; Newcastle City Council; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Ongoing rewards & recognition programs

Paid parental leave

Salary sacrifice options

Novated lease options

Access to everyday discounts from Flav

Employee Assistance Program

First Aid and Mental First Aid Support

Job summary

Duratec Australia invites an organized Project Administrator / Document Controller to join our Energy Projects team in Newcastle. You will support project delivery by handling document control, administration, meetings, travel and supplier onboarding to ensure accurate records.

You will coordinate drawing and technical document workflows, maintain numbering and filing structures, and ensure compliance with client and contract requirements across multiple projects.

Qualifications

• Previous experience in a Document Controller, Project Administrator or Project Support role.
• Experience working within construction, engineering, infrastructure, utilities or energy projects.
• Strong communication and organisational skills.
• Experience using Aconex, Procore, SharePoint, TeamBinder, InEight or similar document management systems(Highly regarded)
• Understanding of quality management systems and project handover requirements(highly regarded)
• High attention to detail and accuracy in documentation, registers, and compliance records.
• A professional approach with the Client, internal personnel and stakeholders.

Responsibilities

• Provide administration and coordination support to senior managers and the broader project team.
• Manage project document control systems and registers.
• Receive, issue, distribute and track project documentation.
• Maintain document numbering, revision control and project filing structures.
• Control the submission and approval process for drawings, specifications and technical documentation.
• Coordinate transmittals and document workflows between project teams, clients, consultants and subcontractors.
• Monitor compliance obligations, renewals and training.
• Support the management of quality records, inspection records and project handover documentation.
• Ensure project records are maintained in accordance with client, contractual and company requirements.
• Assist project teams with document management procedures and system compliance.
• Support the compilation of completion dossiers and project close-out documentation.

Skills

Document Controller

Project Administrator

Project Support

Strong communication

Organisational skills

Attention to detail

Tools

Aconex

Procore

SharePoint

TeamBinder

InEight

Job description

Job no: 497382
Work type: Permanent - Full-Time
Location: Newcastle
Categories: Administration

• Site based in Newcastle
• Exposure to a range of projects, teams and tasks
• Be a part of Australia’s energy future

Join our growing Energy Projects team as a Project Administrator / Document Controller, supporting the successful delivery of renewable energy projects. You'll play a key role in managing project documentation, ensuring accuracy, compliance and seamless project execution

THE ROLE

As a Project Administrator / Document Controller, you'll support project teams by managing document control systems, coordinating project administration, recording meeting minutes, arranging travel and accommodation, onboarding suppliers, and maintaining accurate project and drawing records to ensure successful project delivery

• Provide administration and coordination support to senior managers and the broader project team.
• Manage project document control systems and registers.
• Receive, issue, distribute and track project documentation.
• Maintain document numbering, revision control and project filing structures.
• Control the submission and approval process for drawings, specifications and technical documentation.
• Coordinate transmittals and document workflows between project teams, clients, consultants and subcontractors.
• Monitor compliance obligations, renewals and training.
• Support the management of quality records, inspection records and project handover documentation.
• Ensure project records are maintained in accordance with client, contractual and company requirements.
• Assist project teams with document management procedures and system compliance.
• Support the compilation of completion dossiers and project close-out documentation.

ABOUT YOU

• Previous experience in a Document Controller, Project Administrator or Project Support role.
• Experience working within construction, engineering, infrastructure, utilities or energy projects.
• Strong communication and organisational skills.
• Experience using Aconex, Procore, SharePoint, TeamBinder, InEight or similar document management systems(Highly regarded)
• Understanding of quality management systems and project handover requirements(highly regarded)
• High attention to detail and accuracy in documentation, registers, and compliance records.
• A professional approach with the Client, internal personnel and stakeholders.

THE BENEFITS

• Ongoing rewards & recognition programs
• Paid parental leave
• Salary sacrifice options
• Novated lease options
• Access to everyday discounts from Australia’s leading retailers with Flare
• Employee Assistance Program
• First Aid and Mental First Aid Support Officers available
• Ongoing rewards & recognition programs

This role is subject to a pre-employment medical and background checks.

ABOUT US

The Duratec group of Companies is an ASX listed, specialised construction, energy infrastructure and industrials business. We provide whole-of -life engineering, construction, and maintenance services with a Company focus on building new infrastructure that stands the test of time along with extending the life of the existing built environment. We’ve been around since 2010 giving us solid foundations and we’re currently on an exciting trajectory of growth.

Operating across Australia and Papua New Guinea, we work on projects in Defence, mining, energy, marine, infrastructure, and building and facades. Our reputation for collaboration and successful project delivery has resulted in Australia-wide expansion of the business and we’re dedicated to forming new branches across Australasia.

We have a workforce of approximately 1,200 people across 19 locations spanning every State and Territory in Australia. We have an exciting future ahead and it’s a great time to join the team!

We are committed to building a workplace culture that values diversity and inclusion. We encourage the employment of people with disability, Aboriginal and Torres Strait Islanders, LGBTI and other diversity groups.