Administration & Project Support

RGIT Australia; Newcastle City Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Family-friendly hours

Benefits platform with retail, health,

East coast exposure

Long-term growth potential

Values awards

Supportive environment

Job summary

JLE Group, based in Newcastle, NSW, is seeking an experienced Administration & Project Support professional to deliver administrative, commercial, and project coordination support for electrical infrastructure projects. You will act as the central coordinator among site personnel, subcontractors, clients, suppliers, and the project team.

Key duties include document control, onboarding, procurement administration, reporting, timesheet management, safety documentation, and stakeholder

Qualifications

• Certificate III or higher in Business Administration or Project Administration.
• Current Driver's License.
• White Card.
• Experience in project administration or construction administration.
• Advanced Microsoft Office skills.
• Strong written and verbal communication skills.
• Document control training or experience.

Responsibilities

• Provide administrative support to Project Managers, Engineers, and Site Supervisors.
• Maintain project registers and documents.
• Assist with preparation of project correspondence.
• Coordinate project filing and record management.
• Ensure project records are current and audit-ready.
• Raise purchase requisitions and purchase orders.
• Track material deliveries and procurement status.
• Support inventory and material tracking activities.
• Assist with safety systems administration.
• Assist with project cost tracking.
• Assist teams with day-to-day coordination.

Skills

Microsoft Office

Communication skills

Stakeholder engagement

Organization & multitasking

Deadline driven

Education

Certificate III+ in Business Administration

Certificate IV in Project Management Practice

Tools

Microsoft 365

SharePoint

Project Management Systems

ERP Systems

Job description

Newcastle, New South Wales 2300, Australia

Full-time Permanent Associate

Posted 02 Sep 2026

Description

JLE Group are looking for an experienced Administration & Project Support to provide administrative, commercial, and project coordination support to ensure the successful delivery of electrical infrastructure and installation projects.

About the role

The role is responsible for supporting project teams through document control, subcontractor onboarding, procurement administration, reporting, timesheet management, safety documentation, and stakeholder communications. This position acts as the central coordination point between site personnel, subcontractors, clients, suppliers, and the broader JLE project team.

Key responsibilities include:

• Provide administrative support to Project Managers, Project Engineers, and Site Supervisors.
• Maintain project registers.
• Assist with preparation of project correspondence.
• Coordinate project filing and record management.
• Ensure project records remain current and audit-ready.
• Manage controlled project documentation.
• Coordinate onboarding of employees and subcontractors.
• Coordinate site access requirements.
• Raise purchase requisitions and purchase orders.
• Track material deliveries and procurement status.li>
• Support inventory and material tracking activities.
• Assist with administration of safety systems.
• Assist with project cost tracking.
• Assist project teams with day-to-day coordination activities.

Why make the move?

Join a growing division where your quality leadership directly impacts project success and manufacturing excellence.

Benefits include:

• Competitive remuneration package.
• Family-focused hourssupporting work-life balance.
• Employee benefits platformwith retail, healthcare, gym, and novated leasing discounts.
• Broader exposureacross east coast facilities and international opportunities.
• Long-term growthpotential within JLE Group and Maas Group Holdings.
• Monthly values awardsand employee recognition.
• Supportive environmentfocused on quality leadership and results.

What you'll bring

• Certificate III or higher in Business Administration, Project Administration, or similar experience.
• Current Driver's License.
• White Card.
• Previous experience in project administration or construction administration.
• Strong organisational and multitasking abilities.
• High level of attention to detail.
• Advanced Microsoft Office skills.
• Ability to work within strict deadlines.
• Strong written and verbal communication skills.
• Ability to manage confidential information.
• Strong customer service and stakeholder engagement skills.
• Certificate IV in Project Management Practice.
• WHS Awareness Training.
• Document Control Training.
• Experience within construction, electrical, infrastructure or engineering industries.
• Experience using Microsoft 365, Sharepoint, SharePoint, Project Management Systems, ERP Systems.

About JLE Group

Established in 2004 and now part of Maas Group Holdings, JLE Group specialises in producing and renting high-quality electrical equipment that powers construction, mining, and tunnelling projects across Australia.

For skilled manufacturing professionals, we offer challenging production work, cutting-edge equipment, and the stability of a secure project pipeline backed by Australia's leading civil construction group. Our focus on quality, safety, and innovation creates real career opportunities within a supportive, high-performing team.