Energy Projects Administrator & Document Controller

Duratec Australia; Newcastle City Council; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Ongoing rewards & recognition programs

Paid parental leave

Salary sacrifice options

Novated lease options

Access to everyday discounts from Flav

Employee Assistance Program

First Aid and Mental First Aid Support

Job summary

Duratec Australia invites an organized Project Administrator / Document Controller to join our Energy Projects team in Newcastle. You will support project delivery by handling document control, administration, meetings, travel and supplier onboarding to ensure accurate records.

You will coordinate drawing and technical document workflows, maintain numbering and filing structures, and ensure compliance with client and contract requirements across multiple projects.

Qualifications

• Previous experience in a Document Controller, Project Administrator or Project Support role.
• Experience working within construction, engineering, infrastructure, utilities or energy projects.
• Strong communication and organisational skills.
• Experience using Aconex, Procore, SharePoint, TeamBinder, InEight or similar document management systems(Highly regarded)
• Understanding of quality management systems and project handover requirements(highly regarded)
• High attention to detail and accuracy in documentation, registers, and compliance records.
• A professional approach with the Client, internal personnel and stakeholders.

Responsibilities

• Provide administration and coordination support to senior managers and the broader project team.
• Manage project document control systems and registers.
• Receive, issue, distribute and track project documentation.
• Maintain document numbering, revision control and project filing structures.
• Control the submission and approval process for drawings, specifications and technical documentation.
• Coordinate transmittals and document workflows between project teams, clients, consultants and subcontractors.
• Monitor compliance obligations, renewals and training.
• Support the management of quality records, inspection records and project handover documentation.
• Ensure project records are maintained in accordance with client, contractual and company requirements.
• Assist project teams with document management procedures and system compliance.
• Support the compilation of completion dossiers and project close-out documentation.

Skills

Document Controller

Project Administrator

Project Support

Strong communication

Organisational skills

Attention to detail

Tools

Aconex

Procore

SharePoint

TeamBinder

InEight

Job description

Duratec Australia invites an organized Project Administrator / Document Controller to join our Energy Projects team in Newcastle. You will support project delivery by handling document control, administration, meetings, travel and supplier onboarding to ensure accurate records.

You will coordinate drawing and technical document workflows, maintain numbering and filing structures, and ensure compliance with client and contract requirements across multiple projects.