Program Support Coordinator

Talent Connect Australia; Sydney; Hybrid; AUD 76,000 - 96,000; Full time

Job summary

NSW Government Department in Sydney is seeking a Regulator Program Support Coordinator to join a busy team. The role focuses on high-level administrative and program support, meetings coordination, records management and procurement activities.

You will liaise with internal and external stakeholders, prepare management reports and assist in process improvements within a hybrid Sydney CBD setup. ASAP start until February 2027 with a competitive hourly rate.

Qualifications

• Previous experience in administration, program support, project coordination or clerical roles.
• Strong organisation and time management skills with ability to meet deadlines.
• Attention to detail and accuracy in reports and records.
• Proficient in MS Office and corporate systems for reports and correspondence.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Provide comprehensive administrative and program support for regulatory initiatives.
• Coordinate cross-functional meetings, training, and travel for project teams.
• Coordinate approval processes and maintain registers for officer applications.
• Assist procurement activities including PO issuance and invoice processing.
• Prepare memos and updates to share information across the unit.
• Create and maintain documentation per records policies.
• Gather and analyse data to support management reporting.
• Liaise with internal and external stakeholders to respond to inquiries.
• Manage competing priorities and deliver high-quality support within timeframes.
• Maintain confidentiality of sensitive information.

Skills

Administration

Program support

Project coordination

Microsoft Office

Stakeholder communication

Records management

Procurement

Travel planning

Data analysis

Independent work

Education

Tertiary qualifications in a relevant discipline

Tools

Microsoft Office

Job description

Program Support Coordinator
NSW Government Department
Sydney CBD – Hybrid arrangement
$55-$70 per hour + super
ASAP start until February 2027

We are currently partnering with a NSW Government Department to recruit a Regulator Program Support Coordinator to join a busy team supporting regulatory programs and initiatives.

This position will provide high-level administrative, program and project support, with a strong focus on coordinating meetings and training, maintaining accurate records, supporting procurement activities, preparing management reports and liaising with internal and external stakeholders to ensure effective business operations.

About the role:

• Provide comprehensive administrative and program support to assist the effective delivery of regulatory programs and initiatives
• Coordinate cross-functional meetings, training sessions and travel arrangements for project teams, ensuring alignment with program timelines and priorities
• Coordinate approval processes for authorised officer applications and maintain accurate registers
• Assist with procurement activities, including raising purchase orders and processing or reconciling invoices for payment
• Prepare and distribute memos, updates and general correspondence to support timely information sharing across the business unit
• Create and maintain accurate documentation in accordance with records management policies and procedures
• Gather, collate and analyse data to support management reporting and informed decision-making
• Liaise with internal stakeholders, senior staff and external contacts to respond to enquiries, provide information and resolve issues
• Manage competing priorities and deliver high-quality administrative support within agreed timeframes
• Maintain confidentiality and discretion when handling sensitive information and documentation
• Identify opportunities to improve administrative processes, systems and overall service delivery

About you:

• Previous experience in administration, program support, project coordination or clerical support roles
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines
• Excellent attention to detail and accuracy when preparing reports, maintaining records and processing documentation
• Confident using Microsoft Office applications and corporate systems to prepare correspondence, reports and other materials
• Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
• Experience coordinating meetings, training sessions, travel arrangements or other program support activities
• Understanding of records management, procurement processes and routine financial administration highly regarded
• Ability to work independently, exercise initiative and adapt to changing priorities in a fast-paced environment
• Demonstrated professionalism and discretion when handling confidential or sensitive information
• Tertiary qualifications in a relevant discipline or equivalent professional experience