Program or Project Administrator

BigTurn HR; Rockhampton Regional; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Consistent, long-term work

Supportive, professional team

Flexible work arrangements

Career growth in expanding business

Job summary

OB Labour & Construction is seeking a highly organised Program or Project Administrator to join the team in Rockhampton, QLD. You will support project managers and site supervisors by planning, tracking and administering project activity to ensure on-time, on-budget delivery.

The role requires experience in project administration, strong MS Office skills, and the ability to read plans. A Diploma or higher in project management or construction management is preferred, with a White Card desirable.

Qualifications

• Experience in project administration or construction coordination.
• Diploma or higher in project management or construction management.
• Knowledge of construction workflows and site operations.
• Ability to read construction plans and specs.
• Proficiency with MS Office and scheduling software.
• Excellent written and verbal communication skills.
• White Card (Construction Induction) desirable.

Responsibilities

• Coordinate and monitor project progress against plans.
• Maintain contracts, drawings, specifications, SWMS, and compliance records.
• Prepare and distribute reports and status updates.
• Liaise with site supervisors, subcontractors, suppliers and clients.
• Assist with budgets, cost tracking, POs and invoicing support.
• Coordinate procurement and logistics of materials and equipment.
• Maintain WHS documentation and site safety records.
• Support tender documentation preparation.
• Maintain project administration systems and document control.
• Identify risks and escalate delays to management.

Skills

MS Office

Project coordination

Communication skills

Organisation

Education

Diploma or higher in project management or construction management

Tools

Scheduling software

Job description

Job Type: Permanent position | Full time position

Job Description
Position: Program or Project Administrator (ANZSCO 511112). Work Type: Full Time Location: Rockhampton City QLD 4700 Salary: $80,000

• 100,000 + Super

Our client, OB Labour & Construction, is seeking a highly motivated and organised Program or Project Administrator to join their growing team. OB Labour & Construction is a specialist carpentry and steel-fixing contractor delivering residential and commercial projects across Queensland. Its scope includes carpentry, formwork, steel-structure installation and steel fixing.

As the business grows, it is seeking an organised Program or Project Administrator to support its project portfolio. You will assist project managers and site supervisors by planning, tracking and administering project activity, so that work is delivered on time, within budget and to standard. Key Responsibilities:

• Coordinate and monitor project progress, tracking milestones, schedules and deliverables against the project plan


• Maintain project documentation, including contracts, drawings, specifications, SWMS, variations and compliance records


• Prepare and distribute project reports, schedules and status updates to management and stakeholders


• Liaise with site supervisors, subcontractors, suppliers and clients to keep communication and workflows running smoothly


• Assist with project budgets, cost tracking, purchase orders and invoicing support


• Coordinate procurement and logistics, including scheduling of materials, tools and equipment


• Maintain WHS documentation, induction registers and site safety records in line with legislative requirements


• Support the preparation of project briefs, quotes and tender documentation


• Maintain project administration systems, including filing, correspondence and document control


• Identify project risks, issues and delays and elevate them to management promptly

What We're Looking For:

• Experience in project administration, construction administration or a similar project coordination role


• Diploma or above in project management, business administration or construction management, or equivalent experience [confirm against nominee’s qualifications]


• Sound understanding of construction project workflows and site operations


• Ability to read and interpret construction plans, drawings and specifications (advantageous)


• Proficiency in MS Office and project management or scheduling software


• Strong organisation, attention to detail and ability to manage competing priorities


• Excellent written and verbal communication skills


• White Card (Construction Induction) desirable

What We Offer:

• Consistent, long-term work with an established construction company


• A supportive, professional team


• Flexible work arrangements


• Career growth in an expanding business