Construction Program & Project Coordinator

Zeolla Solutions; City of Melbourne; On-site; AUD 68,000 - 92,000; Full time

Job summary

Royal Palace Pty Ltd seeks a Program or Project Administrator to serve as the administrative backbone across building, renovation and maintenance projects in Doncaster. You will coordinate schedules, budgets, records and procurement while enabling site teams to focus on delivery.

Expect responsibilities including contract administration, reporting, documentation control and client liaison to keep projects on time and within budget.

Qualifications

• Diploma or higher in Project Management or related field, or 3+ years of relevant experience.
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Responsibilities

• Assist management in planning projects, define scope, timelines.
• Coordinate activities, trades, suppliers, and materials across concurrent jobs.
• Monitor budgets and track expenditure against approved costs.
• Process and reconcile purchase orders, supplier quotes, and invoices.
• Prepare regular status reports for management and clients.
• Maintain project documentation, contracts, drawings, approvals and handover records.
• Administer contracts with clients, subcontractors and suppliers.
• Liaise with clients, property owners, consultants and councils for updates.
• Organise project meetings, agendas and minutes.
• Maintain compliance records such as insurances and safety documentation.
• Develop and maintain admin systems, procedures and templates.
• Coordinate the scheduling and administration of maintenance requests.

Skills

Budgeting

Cost tracking

Scheduling

Project reporting

Excel

PM software

Contract administration

Document control

Record keeping

Communication

Organization

Education

AQF Diploma or higher

Bachelor-level or higher (PM related)

Three years PM/administration experience

Tools

Excel

Project management software

Construction administration software

Job description

Royal Palace Pty Ltd seeks a Program or Project Administrator to serve as the administrative backbone across building, renovation and maintenance projects in Doncaster. You will coordinate schedules, budgets, records and procurement while enabling site teams to focus on delivery.

Expect responsibilities including contract administration, reporting, documentation control and client liaison to keep projects on time and within budget.