Project Coordinator

Launch Recruitment Pty Ltd; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Launch Recruitment Pty Ltd in Melbourne is seeking an organised administrative coordinator to support a national transport operations program. You will manage diaries, prepare minutes, and help deliver reports and correspondence across stakeholders.

This role emphasizes attention to detail, strong written and verbal communication, and the ability to juggle competing priorities while maintaining accurate records and facilitating day-to-day operations.

Qualifications

• Experience in an administrative, office support, or team coordination role.
• Strong diary management and meeting coordination skills, including scheduling appointments and managing competing priorities.
• High attention to detail and accuracy when preparing documentation, maintaining records, and managing administrative processes.
• Strong written and verbal communication skills, with the ability to build effective relationships with internal and external stakeholders.

Responsibilities

• Managed complex diary scheduling, coordinating meetings, appointments, and events while balancing competing priorities.
• Conducted minute-taking during meetings, documenting key discussions, decisions, and action items, and distributing meeting minutes to stakeholders.
• Prepared, formatted, and distributed correspondence, reports, presentations, and other business documentation.
• Maintained accurate records, databases, filing systems, and company documentation to ensure information was current and easily accessible.
• Provided administrative support to internal teams and stakeholders, managing enquiries, coordinating logistics, and supporting day-to-day business operations.

Skills

Diary management

Meeting coordination

Written and verbal communication

Records management

Job description

Purpose of the role:

Provided program coordination and administrative support for a national transport operations program, ensuring effective stakeholder engagement, reporting, and project delivery.

Role Responsibilities:

• Managed complex diary scheduling, coordinating meetings, appointments, and events while balancing competing priorities.
• Conducted minute-taking during meetings, documenting key discussions, decisions, and action items, and distributing meeting minutes to stakeholders.
• Prepared, formatted, and distributed correspondence, reports, presentations, and other business documentation.
• Maintained accurate records, databases, filing systems, and company documentation to ensure information was current and easily accessible.
• Provided administrative support to internal teams and stakeholders, managing enquiries, coordinating logistics, and supporting day-to-day business operations.

Requirements/Key Skills:

• Previous experience in an administrative, office support, or team coordination role.
• Strong diary management and meeting coordination skills, including scheduling appointments and managing competing priorities.
• High attention to detail and accuracy when preparing documentation, maintaining records, and managing administrative processes.
• Strong written and verbal communication skills, with the ability to build effective relationships with internal and external stakeholders.