Procurement Administrator

Programmed Maintenance Services; City of Melbourne; Hybrid; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Flexible WFH

Collaborative team

Career development

Job summary

Programmed Maintenance Services in Melbourne is seeking a Procurement Administrator to join our team at Programmed, based in our Brooklyn office, providing key administrative and coordination support across the Procurement function.

This is a great opportunity for someone with 3–5 years’ experience in procurement, purchasing, contract administration, supplier management or a similar environment, who is looking to further develop their procurement and commercial experience.

Qualifications

• 3–5 years’ experience in procurement administration, purchasing, contract administration, supplier management or a similar role.
• Strong administration and coordination skills.
• Excellent in Microsoft Excel, experience using databases or procurement systems is advantageous.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Coordinating the onboarding of new vendors, ensuring all required information and documentation is completed.
• Maintaining the contract database and associated documentation, ensuring records are accurate and up to date.
• Coordinating and supporting vendor performance meetings alongside operational and delivery teams.
• Providing administrative support across procurement tenders, including documentation and coordination.
• Assisting with procurement reporting, data and record keeping.
• Providing day-to-day administrative and coordination support to the Procurement team.
• Working with internal stakeholders and external vendors to ensure procurement processes are followed.
• Supporting continuous improvement across procurement administration, processes and documentation.

Skills

Procurement administration

Vendor onboarding

Stakeholder engagement

Excel

Documentation management

Tools

Procurement systems

Databases

Job description

Build your procurement career in a varied and stakeholder-focused role

We are looking for a Procurement Administrator to join our team at Programmed, based in our Brooklyn office, providing key administrative and coordination support across the Procurement function.

This is a great opportunity for someone with 3–5 years’ experience in procurement, purchasing, contract administration, supplier management or a similar environment, who is looking to further develop their procurement and commercial experience.

You’ll work closely with the Procurement, operational and delivery teams, supporting vendor onboarding, contract administration, tenders, reporting and vendor performance activities.

About the Role

Your responsibilities will include:

• Coordinating the onboarding of new vendors, ensuring all required information and documentation is completed
• Maintaining the contract database and associated documentation, ensuring records are accurate and up to date
• Coordinating and supporting vendor performance meetings alongside operational and delivery teams
• Providing administrative support across procurement tenders, including documentation and coordination
• Assisting with procurement reporting, data and record keeping
• Providing day-to-day administrative and coordination support to the Procurement team
• Working with internal stakeholders and external vendors to ensure procurement processes are followed
• Supporting continuous improvement across procurement administration, processes and documentation

About You

We’re looking for an organized, proactive and detail-focused administrator who enjoys working across different teams and keeping things moving.

You’ll ideally bring:

• Around 3–5 years’ experience in procurement administration, purchasing, contract administration, supplier management or a similar role
• Strong administration and coordination skills
• Strong attention to detail and the ability to manage documentation and data accurately
• Strong communication, interpersonal and stakeholder engagement skills
• Excellent in Microsoft Excel, experience using databases or procurement systems is advantageous
• The ability to manage competing priorities and meet deadlines
• A proactive approach and willingness to work collaboratively with a range of stakeholders

Why Join Us?

• Flexible working: Work from home 2 days per week
• Join an established and collaborative Procurement team with Programmed
• Work in a varied role with exposure to different areas of the business
• Opportunity to further develop your procurement and commercial experience
• Supportive team environment with opportunities for career development

If you have strong administration and coordination experience and are looking to take the next step in your procurement career, we’d love to hear from you.

Our Commitment

Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate. We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities. If flexibility would support your success in this role, we encourage you to apply.