Procurement & Administration Coordinator

Downer; Sunshine Coast Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Downer is looking for a Procurement & Administration Coordinator to support compliant procurement for lifecycle, minor works and modification projects at Sunshine Coast University Hospital facilities management. You will coordinate procurement activities, onboarding, and governance while liaising with project teams and suppliers to deliver high-quality outcomes.

The role emphasizes purchase-to-pay workflows, contract administration, and reporting, with a focus on Zero Harm and compliant

Qualifications

• Experience in procurement administration and supplier coordination in a complex operational environment.
• Knowledge of purchase-to-pay workflows including POs, receipting and invoicing.
• Experience with procurement systems (Felix or equivalent).

Responsibilities

• Coordinate procurement activities across lifecycle maintenance, capital works and operations projects.
• Administer supplier onboarding, compliance, purchase orders and invoicing.
• Maintain procurement registers and contract documentation, renewals and governance records.
• Analyse procurement data and prepare reports for project managers and governance.
• Build relationships with stakeholders and suppliers while upholding safety and compliance standards.

Skills

Procurement Admin

Supplier coordination

Contract administration

Purchase-to-pay

Stakeholder communication

Education

Cert IV in Business

Diploma in Procurement

Tools

Felix procurement system

Job description

We currently have an opportunity for a Procurement & Administration Coordinator. Join our Health and Education team and play a key role in supporting compliant procurement and the efficient delivery of lifecycle, minor works and modification projects across the Sunshine Coast University Hospital facilities management contract. Reporting to the Senior Asset & Project Delivery Manager, you'll help deliver high-quality outcomes that support our essential services.

What You'll Do

This role offers a broad scope, with key responsibilities including:

• Coordinate procurement activities and documentation across lifecycle maintenance, capital works and operational projects.
• Administer supplier onboarding and compliance, purchase orders, goods receipting, invoices and financial records.
• Maintain procurement registers, contract documentation, renewals, variations, governance records and audit evidence.
• Analyse procurement data and prepare reporting for Project Managers, operational decisions and governance requirements.
• Build effective stakeholder and supplier relationships while upholding Zero Harm, quality and compliance standards.

What You'll Bring

• Experience in procurement administration, purchasing, contract administration or supplier coordination in a complex operational environment.
• Knowledge of purchase-to-pay workflows, including purchase orders, receipting, invoice processing, supplier governance and financial administration.
• Experience with procurement and supplier management systems, including Felix or an equivalent platform.
• Strong communication and relationship-building skills across operational, technical, executive, financial and commercial stakeholder groups.
• A Certificate IV, Diploma or tertiary qualification in Business, Procurement, Supply Chain, Finance, Project Administration or a related discipline, or equivalent relevant experience.

More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

Downer plans, creates and sustains essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

What It Means to Belong at Downer

We're proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally, you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know. We're here to help you put your best foot forward.