Administration Coordinator

Downer; City of Brisbane; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare discounts

Employee assistance program

Professional development

Job summary

Downer invites applications to join our workforce at Gallipoli Barracks, Brisbane as an Admin Coordinator. This 12-month contract role supports base operations with reporting, correspondence, and record-keeping.

You will coordinate meetings, track actions, and manage supplier invoices and procurement docs, ensuring data accuracy across systems like Objective, GEMS, and INX. Successful candidates will bring strong organizational skills, advanced MS Office proficiency, and prior admin coordination

Qualifications

• Knowledge of office procedures and document management.
• Proven ability to coordinate meetings, agendas, and minutes.
• Ability to manage invoices, procurement and POs with accuracy.

Responsibilities

• Provide administrative support to Base operations including reporting, correspondence, and record keeping.
• Coordinate meetings, agendas, and minutes, tracking action items to completion.
• Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
• Maintain document and data accuracy in systems such as Objective, GEMS, and INX.
• Process purchase orders, receipts, and other procurement documentation.

Skills

Administrative procedures knowledge

Strong organizational skills

Attention to detail

Experience in admin coordination role

Advanced Microsoft Office skills

Tools

Microsoft Office (Advanced)

Job description

Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force.

We're inviting applications to join our workforce in Gallipoli Barracks, Brisbane as an Admin Coordinator. We're committed to building a workplace where everyone feels respected, valued, and empowered to contribute.

Please note this is a 12 month contract.

What You’ll Do

This role offers a broad scope, with key responsibilities including:

• Provide administrative support to Base operations including reporting, correspondence, and record keeping.
• Coordinate meetings, agendas, and minutes, tracking action items to completion.
• Arrange and manage supplier invoices, goods receipting, and other finance administrative duties.
• Maintain document and data accuracy in systems such as Objective, GEMS, and INX.
• Process purchase orders, receipts, and other procurement documentation.

What You’ll Bring

• Knowledge of administrative procedures, office systems, and record management processes.
• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Experience in an administrative coordination role within a corporate or operational environment.
• Strong IT systems proficiency, including Microsoft Office suite at an advanced level.

More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year (2025) and Prime Contractor of the Year for two consecutive years (2024, 2025). With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF).

What It Means to Belong at Downer

We're proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.