Proactive Admin & HR Operations Specialist

Decode Global; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Decode Global seeks an experienced Administration Officer to support daily operations and collaborate with HR. You will maintain organized documentation and play a key role in onboarding and internal communications.

The role requires proactive problem solving, strong organization, and the ability to take ownership of tasks with minimal supervision. You will help streamline workflows and ensure efficient office operations.

Qualifications

• Minimum 2 years of relevant administrative experience.
• Strong experience in document management, including digital filing, organization, and keeping records up to date.
• Proven ability to take initiative and work independently with proactive problem solving.

Responsibilities

• Maintain well-organized, accurate digital and physical filing systems.
• Assist HR with daily HR administrative activities and onboarding processes.
• Coordinate meetings, calendars, and company events; manage inquiries professionally.
• Prepare and maintain spreadsheets, reports, and other business documents.
• Provide administrative support across departments to ensure smooth daily operations.
• Identify opportunities to improve workflows and document management processes.

Skills

Take initiative

Highly organized

Problem solving

Ownership

Collaboration

Tools

MS Word

MS Excel

MS Outlook

Job description

Decode Global seeks an experienced Administration Officer to support daily operations and collaborate with HR. You will maintain organized documentation and play a key role in onboarding and internal communications.

The role requires proactive problem solving, strong organization, and the ability to take ownership of tasks with minimal supervision. You will help streamline workflows and ensure efficient office operations.