Executive Admin & HR Support Specialist

PharmaCrop group; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Direct exposure to senior leadership

Professional development

Career growth opportunities

Job summary

PharmaCrop is hiring an HR & Executive Administration Assistant to support the Managing Director and senior leadership. You will coordinate calendars, manage administrative tasks, and assist HR activities including onboarding and records management.

The role requires strong organisational skills, advanced MS Office proficiency, and the ability to handle confidential information with discretion. You will interact with employees, stakeholders, and leaders to keep operations smooth and compliant.

Qualifications

• Minimum 2 years in administration, executive assistance, or HR administration.
• Strong organisational and time-management skills.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication.
• Ability to manage competing priorities and maintain confidentiality.
• Desirable experience supporting senior executives in a regulated environment.

Responsibilities

• Coordinate executive schedules for the Managing Director and senior leadership.
• Schedule meetings, arrange travel, and prepare meeting materials.
• Prepare presentations, correspondence, and reports.
• Assist HR administration, onboarding, and employee records.
• Maintain filing systems, office supplies, and document control.
• Support project status reports and cross-department communications.

Skills

Executive support

HR administration

Calendar management

MS Office suite

Communication skills

Discretion & confidentiality

Education

Diploma/degree in Business Administration or related

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS Teams

Job description

PharmaCrop is hiring an HR & Executive Administration Assistant to support the Managing Director and senior leadership. You will coordinate calendars, manage administrative tasks, and assist HR activities including onboarding and records management.

The role requires strong organisational skills, advanced MS Office proficiency, and the ability to handle confidential information with discretion. You will interact with employees, stakeholders, and leaders to keep operations smooth and compliant.