Pre-Construction Coordinator

Oasis Landscaping; Brisbane; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Company vehicle

Company mobile phone

Company laptop

Job summary

Oasis Innovations is seeking a Pre-Construction Coordinator to bridge the estimator and project manager during the pre-construction phase in Queensland. You will gather information for cost estimation, coordinate design and tender activities, and organise subcontractors and long-lead materials to ensure a smooth transition to construction.

Based in Brisbane, you will travel between office and project sites, support client communications, and help manage documents, budgets and timelines to keep

Qualifications

• Excellent communication with team, clients and stakeholders.
• Ability to manage multiple projects simultaneously.
• Highly organized, time- managed and self-driven.
• Experience in overseeing project finances, budgeting and forecasting.
• Proficient with Word, Excel and Outlook; adaptable to PM software.

Responsibilities

• Serve as liaison between estimator and project manager during pre-construction.
• Coordinate tender meetings and document management.
• Organise subcontractors and materials with long lead times.
• Assist with design coordination and cost estimation data.
• Support project planning, timelines and resource allocation.

Skills

Communication skills

Multi-project management

Organisational skills

Time management

Travel ability

Driver's license

Tools

Microsoft Word

Excel

Outlook

Job description

Oasis Innovations is a family-owned landscape and civil construction company that has been building Queensland for over 54 years. We’re a friendly, down-to‑earth team, and we’re looking for a Pre-Construction Coordinator to help us get every project off to a great start!

SUMMARY:

The Pre-Construction Coordinator acts as a bridge between the estimator and the project manager, with a strong emphasis on supporting the project management aspects of the pre-construction phase. While you will work closely with the estimating team to gather and analyse information for cost estimation, your primary focus is on coordinating and facilitating the various activities required to ensure a smooth transition from pre-construction to the construction phase. This includes tasks such as document management, tender coordination, design coordination and organising subcontractor and materials with long lead times.

DUTIES & RESPONSIBILITIES:

Client Care: Serving as a point of contact for clients between project award and construction, providing updates on start dates, and addressing any concerns or issues. Maintaining strong communication and relationships with clients to ensure their satisfaction and confidence throughout the pre-construction phase.

Project Planning: Collaborating with project managers and clients to assist in the development of project plans, including timelines, milestones and resource allocation for pre-construction activities.

Attending Tender Meetings: Participating in tender meetings to gather a comprehensive understanding of project requirements, specifications, and client expectations. This ensures a solid foundation of knowledge, prior to handing over to the Project Manager’s.

Pre-Construction Meetings: Organising and facilitating pre-construction meetings with project stakeholders, including subcontractors, consultants, and internal teams. This ensures alignment on project objects, schedules and expectations prior to construction commencement.

Design Coordination: Collaborating with architects, engineers, and design professionals to ensure effective communication and coordination of project design requirements. This may involve reviewing design documents, facilitating design meetings, and addressing design-related queries.

Organising Subcontractors and Materials: Proactively identifying subcontractors and materials with long lead times and coordinating their procurement and delivery. This involves tracking orders, monitoring delivery schedules and addressing potential issues or delays to ensure timely availability of resources for the construction phase.

REQUIREMENTS:

Excellent communication skills, with the ability to communicate effectively with team members, clients and other stakeholders.

An ability to effectively manage multiple projects simultaneously.

Highly organised and self-driven, with a strong focus on time management skills and the ability to prioritize tasks effectively.

Experience in overseeing project finances, including budgeting, forecasting and financial reporting.

Proficiency in computer software such as Microsoft Word, Excel and Outlook as well and the ability to adapt to our project management program.

Willingness and ability to travel regularly between our office and various project sites in Brisbane, Gold Coast, Ipswich, Moreton Bay region and Sunshine Coast.

WORK SCHEDULE:

Must have flexibility with work hours, as some early starts may be required for site visits. There may be occasional requirement to attend project sites on Saturday’s to oversee out-of-hours works or deliveries.

PHYSICAL REQUIREMENTS:

Willingness to lend a hand if needed and to work collaboratively with project teams, including labourers and contractors.

Comfortable with spending extended periods of time on project sites, while may involve standing, walking or climbing on uneven terrain.

Must have a valid driver's license.

COMPENSATION & BENEFITS:

A company vehicle will be provided for your use during the work week for travel between our office and project sites after probation period is completed.

A company mobile phone will be provided.

A company laptop will be provided for your use for work related activities.

WHAT SUCCESS LOOKS LIKE IN YOUR ROLE:

Sort Pre-Construction within 3 weeks of receiving a job Purchase Order ready to hand over to Project Managers.

Improve job cost allowances by at least 2% to cover your remuneration.

COMPANY CULTURE/DESCRIPTION:

At Oasis Innovations we specialise in large scale landscape and civil construction projects for various clients, including builders, educational bodies, government bodies, developers, and architects. With over 54 years of experience in Queensland’s commercial landscaping industry, we efficiently oversee projects from concept to completion. Since founding the company, the Archer family have personally steered the company’s growth developed its people, and built its reputation for quality, efficiency, and professionalism.