Polished Front Desk & Admin Coordinator

Paccar Inc; City of Maroondah; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Generous superannuation

Salary sacrifice

Corporate health benefits

Education support

Long-term employment opportunities

Job summary

PACCAR is seeking a professional Administration Assistant / Receptionist to be the first point of contact and to support day-to-day office administration. You will deliver excellent front-of-house service while coordinating administrative tasks in a fast-paced environment.

The role requires strong organisation, attention to detail and professional communication, with a focus on confidentiality and teamwork.

Qualifications

• Experience in reception, administration or office coordination.
• Excellent phone manner and professional communication.
• Highly organised with ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Confidentiality and professionalism in handling information.
• Team-oriented and proactive with colleagues across the business.

Responsibilities

• Welcome visitors and manage all front reception inquiries.
• Answer and direct incoming calls and relay messages promptly.
• Coordinate meeting rooms, catering, travel bookings and calendars for senior management.
• Provide general admin support: reports, presentations, correspondence and document management.
• Assist with customer communications, insurance records, compliance administration and reporting.
• Support financial tasks including payment processing, invoicing and reconciliations as required.
• Maintain office facilities, supplies and shared spaces.
• Manage incoming mail, filing, scanning and record keeping.
• Assist with marketing initiatives, training docs and customer correspondence.
• Provide back-up support across administration and operations as needed.

Skills

Front desk

Customer service

MS Office

Time management

Confidentiality

Communication

Teamwork

Tools

Word

Excel

Outlook

PowerPoint

Job description

PACCAR is seeking a professional Administration Assistant / Receptionist to be the first point of contact and to support day-to-day office administration. You will deliver excellent front-of-house service while coordinating administrative tasks in a fast-paced environment.

The role requires strong organisation, attention to detail and professional communication, with a focus on confidentiality and teamwork.