PMO Project Support & Governance Specialist

HorizonOne Recruitment Pty; Canberra; On-site; AUD 83,000 - 94,000; Full time

Job summary

HorizonOne Recruitment Pty is partnering with a Canberra-based agency to fill a Project Support Officer role within the PMO, focusing on governance, reporting, scheduling and documentation to keep programs on track.

You will work with the Director PMO and Deputy Director PMO, draft executive briefings, maintain artefacts, and contribute to templates and knowledge repositories, ensuring sustained operations and clear handover materials.

Qualifications

• Experience supporting PMO functions.
• Experience preparing project reporting, governance documentation and briefing materials.
• Experience maintaining project schedules, registers and project management artefacts.
• Strong organisational, administrative and coordination skills.
• Strong written communication and stakeholder engagement skills.
• Experience contributing to the development and maintenance of templates, procedures and guidance materials.
• Experience using Microsoft 365 applications, including Excel, Word, SharePoint, PowerPoint and Teams.
• Ability to manage competing priorities and deliver quality outcomes within agreed timeframes.

Responsibilities

• Coordinate governance meetings, prepare agendas, minutes and action registers.
• Maintain project and portfolio reporting including status reports and risk registers.
• Prepare executive briefings and governance artefacts for senior review.
• Support the Project Scheduler with schedule maintenance and milestone reporting.
• Track project progress, deliverables and dependencies, keeping records up to date.
• Support communications across the agency’s projects.
• Develop and maintain PMO templates and guidance materials.
• Assist improvements to PMO processes and controls.
• Maintain PMO knowledge repositories and handover materials.

Skills

PMO experience

Governance reporting

Project scheduling

Microsoft 365

Stakeholder engagement

Documentation templates

Prioritization

Written communication

Tools

Excel

Word

SharePoint

PowerPoint

Teams

Job description

HorizonOne Recruitment Pty is partnering with a Canberra-based agency to fill a Project Support Officer role within the PMO, focusing on governance, reporting, scheduling and documentation to keep programs on track.

You will work with the Director PMO and Deputy Director PMO, draft executive briefings, maintain artefacts, and contribute to templates and knowledge repositories, ensuring sustained operations and clear handover materials.