APS5 Project Support Officer

HorizonOne Recruitment Pty; Canberra; On-site; AUD 83,000 - 94,000; Full time

Job summary

HorizonOne Recruitment Pty is partnering with a Canberra-based agency to fill a Project Support Officer role within the PMO, focusing on governance, reporting, scheduling and documentation to keep programs on track.

You will work with the Director PMO and Deputy Director PMO, draft executive briefings, maintain artefacts, and contribute to templates and knowledge repositories, ensuring sustained operations and clear handover materials.

Qualifications

• Experience supporting PMO functions.
• Experience preparing project reporting, governance documentation and briefing materials.
• Experience maintaining project schedules, registers and project management artefacts.
• Strong organisational, administrative and coordination skills.
• Strong written communication and stakeholder engagement skills.
• Experience contributing to the development and maintenance of templates, procedures and guidance materials.
• Experience using Microsoft 365 applications, including Excel, Word, SharePoint, PowerPoint and Teams.
• Ability to manage competing priorities and deliver quality outcomes within agreed timeframes.

Responsibilities

• Coordinate governance meetings, prepare agendas, minutes and action registers.
• Maintain project and portfolio reporting including status reports and risk registers.
• Prepare executive briefings and governance artefacts for senior review.
• Support the Project Scheduler with schedule maintenance and milestone reporting.
• Track project progress, deliverables and dependencies, keeping records up to date.
• Support communications across the agency’s projects.
• Develop and maintain PMO templates and guidance materials.
• Assist improvements to PMO processes and controls.
• Maintain PMO knowledge repositories and handover materials.

Skills

PMO experience

Governance reporting

Project scheduling

Microsoft 365

Stakeholder engagement

Documentation templates

Prioritization

Written communication

Tools

Excel

Word

SharePoint

PowerPoint

Teams

Job description

The Opportunity

This role supports business continuity and capability uplift across the PMO, keeping governance, reporting and scheduling on track while the team’s frameworks and documentation are strengthened.

You’ll work directly with the Director PMO and Deputy Director PMO, who will review the reporting and briefing materials you draft.

The role also contributes to handover and transition documentation, so the PMO’s knowledge is captured and ongoing operations are well supported.

You’ll have the chance to:

• Work directly alongside the Director PMO and Deputy Director PMO, with your draft briefings and reporting reviewed at senior PMO level
• Get hands‑on exposure to portfolio‑level governance, reporting and project controls across multiple projects
• Contribute to PMO templates, guidance and process improvements, with real input into how the PMO operates rather than just maintaining existing material
• Work under limited direction, with the trust to manage your own priorities and deliverables
• Contribute to the PMO’s knowledge repositories and handover documentation, leaving a lasting mark on how the team operates.

The Role

As Project Support Officer, you’ll provide governance, reporting, scheduling and administrative support to the PMO, working closely with the Director PMO, Deputy Director PMO and the Project Scheduler.

You’ll be:

• Coordinating governance meetings, prepare agendas, minutes and action registers, and maintain governance records
• Maintaining project and portfolio reporting, including status reports, action logs, and risk and issue registers
• Preparing executive briefings, reporting packs and governance artefacts for review by the Director PMO and Deputy Director PMO
• Supporting the Project Scheduler in maintaining project schedules and milestone reporting
• Tracking project progress, key deliverables and dependencies, and keep project records and documentation up to date
• Supporting project coordination and communication activities across the agency’s projects
• Developing and maintaining PMO templates, guidance materials and governance documentation
• Supporting improvements to PMO processes, reporting practices and project controls
• Maintaining PMO knowledge repositories and document management arrangements, and draft handover materials to support ongoing PMO operations

The Ideal Person

You’re an organised PMO or project support professional who’s comfortable working under limited direction and producing governance and reporting material that senior leaders can rely on.

You will bring the following skills and experience:

• Experience supporting project management, governance or PMO functions
• Experience preparing project reporting, governance documentation and briefing materials
• Experience maintaining project schedules, registers and project management artefacts
• Strong organisational, administrative and coordination skills
• Strong written communication and stakeholder engagement skills
• Experience contributing to the development and maintenance of templates, procedures and guidance materials
• Experience using Microsoft 365 applications, including Excel, Word, SharePoint, PowerPoint and Teams
• The ability to manage competing priorities and deliver quality outcomes within agreed timeframes

An Australian citizenship and a current Baseline security clearance is essential.

Additionally, a current Negative Vetting 1 (NV1) security clearance is desirable.

Salary / Rate

• $60/hr – $68/hr + Super
• 6-month labour hire contract with a 3-month extension
• Based on‑site in Canberra

HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds.