PMO Personal Assistant — Project Governance & Coordination

Peter MaCallum Cancer Cente - Peter Mac; Melbourne; Hybrid; AUD 79,000 - 96,000; Full time

Benefits offered by this job

Flexible hybrid working

Salary packaging

Five weeks annual leave

Parkville location near public transit

Onsite eateries and facilities

Health and wellbeing program

Job summary

Peter MacCallum Cancer Centre in Parkville invites applications for a Personal Assistant to the Project Management Office. The role supports the Director and PMO by coordinating governance, reports and documentation while handling calendars, meetings and procurement activities.

You will maintain SharePoint sites, assist with onboarding, and manage communications with project managers and stakeholders in a flexible, hybrid environment.

Qualifications

• Experience providing executive or project administration support within a complex organisation.
• Excellent organisational, time management and communication skills.
• Advanced Microsoft Office and Microsoft Teams skills.
• Strong attention to detail and ability to maintain confidentiality.
• Experience supporting PMOs, projects or transformation programs is highly regarded.

Responsibilities

• Administrative support to facilitate smooth PMO functioning and governance.
• Coordinate calendars, meetings, workshops and stakeholder communications.
• Support recruitment onboarding training events and PMO activities.
• Assist with procurement, contract administration and invoice management.
• Maintain SharePoint sites, templates and project standards.

Skills

Executive support

Project administration

Stakeholder management

Time management

Attention to detail

Tools

Microsoft Office

Microsoft Teams

SharePoint

Microsoft Project

EPIC

UKG

Job description

Peter MacCallum Cancer Centre in Parkville invites applications for a Personal Assistant to the Project Management Office. The role supports the Director and PMO by coordinating governance, reports and documentation while handling calendars, meetings and procurement activities.

You will maintain SharePoint sites, assist with onboarding, and manage communications with project managers and stakeholders in a flexible, hybrid environment.