PMO Program Coordinator: Governance & Reporting

EOS group; Australia; On-site; AUD 70,000 - 95,000; Full time

Job summary

EOS group is seeking a Program Support Officer in Australia to manage PMO coordination, governance scheduling and reporting. You will support the Program Manager and PMO Manager with accurate documentation, timely approvals and records management.

Essential skills include 2+ years in PMO coordination, governance support, and solid MS Office/SharePoint proficiency. Ability to handle multiple stakeholders and adapt to evolving processes is required.

Qualifications

• At least two years’ experience in project, program or PMO coordination.
• Experience supporting governance meetings, reporting cycles, actions, decisions, registers and controlled project documentation.
• Ability to collect, check and consolidate information from multiple stakeholders while maintaining accuracy and traceability.
• Strong organisation, prioritisation, follow-up and written communication skills.

Responsibilities

• PMO Coordination and Governance: maintain calendars, timetables and governance schedules; coordinate meetings, papers and minutes; track actions and escalate overdue items.
• Program Reporting and Controls: consolidate project status, risks, issues and dependencies; ensure governance packs are complete and up to date.
• Assurance and Compliance: coordinate health checks, assurance reviews and audits; track findings to closure; maintain traceable records.
• Document and Information Management: maintain controlled repositories, templates and records with correct versioning and archiving.
• PMO Improvement and Adoption: support rollout of processes and tools; track adoption and gather feedback for improvements.
• Stakeholder Support: coordinate with project teams to obtain portfolio information and provide timely administrative support.

Skills

PMO coordination

Stakeholder communication

Governance meetings

Documentation accuracy

Organisation & prioritisation

Education

Tertiary qualification in Business/PM/Engineering/Info Mgmt.

CAPM / PRINCE2 Foundation advantageous

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Planner

Microsoft Project

Power BI

Jira

Job description

EOS group is seeking a Program Support Officer in Australia to manage PMO coordination, governance scheduling and reporting. You will support the Program Manager and PMO Manager with accurate documentation, timely approvals and records management.

Essential skills include 2+ years in PMO coordination, governance support, and solid MS Office/SharePoint proficiency. Ability to handle multiple stakeholders and adapt to evolving processes is required.