Personal Assistant – Project Management Office (PMO)

Peter MacCallum Cancer Centre; Melbourne; Hybrid; AUD 79,000 - 96,000; Full time

Benefits offered by this job

Flexible hybrid working arrangements

Salary packaging up to A$11,660

Parkville location with public transit

Discounted health insurance

Health and wellbeing program

Onsite eateries and rooftop garden

Professional development opportunities

Leave loading 17.5%

Job summary

Peter MacCallum Cancer Centre in Parkville is seeking a Personal Assistant to join the PMO. You will support the Director, PMO team and Project Managers, coordinate governance activities, manage documentation and help ensure strategic initiatives stay on track.

The role is a fixed-term, full-time position (80 hours per fortnight) with hybrid working from Parkville. Salary up to A$87,426 plus salary packaging, super and five weeks annual leave.

Qualifications

• Experience providing executive, project or program administration support.
• Excellent organisational, time management and communication skills.
• Advanced Microsoft Office and Microsoft Teams skills.
• Strong attention to detail and ability to maintain confidentiality.
• Experience supporting projects, PMOs or transformation programs highly regarded.

Responsibilities

• Supporting project delivery and governance including committees, reporting and project documentation.
• Providing executive and administrative support including calendars, workshops and stakeholder communications.
• Coordinating recruitment, onboarding, training events and PMO activities.
• Supporting procurement, contract administration and invoice management.
• Maintaining SharePoint sites, templates and project standards.

Skills

Executive administration support

Project administration

Time management

Communication skills

Microsoft Office & Teams

Tools

SharePoint

Microsoft Teams

Job description

Personal Assistant – Project Management Office (PMO)

Personal Assistant - Project Management Office (PMO)

Fixed term position until 30th June 2028

Full Time Role – 80 hours per fortnight with a monthly ADO

Parkville location with flexible, hybrid working

Up to $87,426 (dependent on experience and skill set) + salary packaging + super + five weeks annual leave

The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across all spheres of clinical care, research and education. We are home to the largest cancer research enterprise in Australia and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion and delivering the best possible cancer care for our patients.

Why this role matters

As our Personal Assistant - PMO, you will play a critical role in keeping projects, teams and governance processes running smoothly. Supporting the Director, PMO team and specific Project Managers, you will coordinate governance activities, manage administrative functions, support project reporting, maintain documentation and help ensure strategic initiatives stay on track.

What you'll be doing

• Supporting project delivery and governance including committees, reporting and project documentation
• Providing executive and administrative support including calendars, workshops and stakeholder communications
• Coordinating recruitment, onboarding, training events and PMO activities
• Supporting procurement, contract administration and invoice management
• Maintaining SharePoint sites, templates and project standards

About you

You are a highly organised and proactive professional who enjoys enabling others to succeed. You thrive in a fast-paced environment, quickly build trusted relationships and take pride in keeping projects, people and processes running smoothly. Comfortable managing competing priorities, you bring a calm, solutions-focused approach and a keen eye for detail.

You’ll have:

• Experience providing executive, project or program administration support
• Excellent organisational, time management and communication skills
• Advanced Microsoft Office and Microsoft Teams skills
• Strong attention to detail and ability to maintain confidentiality
• Experience supporting projects, PMOs or transformation programs highly regarded

We offer a range of benefits which support our people both personally and professionally, including:

• Flexible, hybrid working arrangements
• Up to $11,660 in salary packaging to increase your take home pay
• Parkville location with public transport options at our doorstep and end of journey facilities for cyclists
• Discounted health insurance and eye care
• A comprehensive health and wellbeing program
• Onsite eateries and coffee shops and inviting rooftop garden
• Pathways for professional development and new career opportunities
• 17.5% leave loading and purchased leave options

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

Ready to help us deliver world-class cancer care?

For a confidential discussion about this role, please contact Joanne Donovan|Director, Project Implementation0437 198 ***or **************@petermac.org

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

Peter Mac offer a range of benefits which support our people both personally and professionally.

Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.

We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.