PMO Governance & Reporting Coordinator

EOS Defence Systems Pty Ltd; City of Hume; On-site; AUD 70,000 - 90,000; Full time

Job summary

EOS Defence Systems Pty Ltd in Victoria seeks a Program Support/PMO Coordinator to help manage day-to-day program operations, governance forums and portfolio activities, ensuring registers and documents are accurate and current. You will support PMO adoption of frameworks, templates and tools, and provide reliable administrative support to the Program Manager.

You will coordinate calendars, governance meetings, milestones and status reports, track actions, and assist with health checks, audits

Qualifications

• At least two years’ experience in project, program or PMO coordination.
• Demonstrated experience supporting governance meetings, reporting cycles, actions, decisions, registers and controlled project documentation.
• Ability to collect, check and consolidate information from multiple stakeholders while maintaining accuracy, traceability and information quality.
• Strong organisation, prioritisation, follow-up and written communication skills.
• Confidence to identify incomplete submissions, follow up accountable owners and appropriately escalated overdue actions.
• Proficiency in Microsoft Excel, PowerPoint, Word, Outlook, Teams and SharePoint.
• Basic understanding of project-management concepts, including scope, schedule, cost, risk, issues, actions, changes, milestones and governance.
• Ability to work in an evolving environment where processes and systems are being developed or improved.
• Eligibility to obtain and maintain the required Australian Government security clearance.

Responsibilities

• PMO Coordination and Governance: Maintain the PMO calendar, reporting timetable, governance schedule and submission deadlines.
• Program Reporting and Controls: Maintain portfolio registers for projects, milestones, risks, issues, dependencies, changes and lessons.
• Assurance and Compliance: Coordinate evidence and logistics for health checks, assurance reviews and audits.
• Document and Information Management: Maintain controlled Program & PMO repositories, templates and records.
• PMO Improvement and Adoption: Support the roll out and adoption of PMO processes, standards, templates and tools.
• Stakeholder Support: Coordinate with project teams to obtain required portfolio information.

Education

Tertiary qualification in Business, Project Management, Engineering, Information Management or related discipline

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Job description

EOS Defence Systems Pty Ltd in Victoria seeks a Program Support/PMO Coordinator to help manage day-to-day program operations, governance forums and portfolio activities, ensuring registers and documents are accurate and current. You will support PMO adoption of frameworks, templates and tools, and provide reliable administrative support to the Program Manager.

You will coordinate calendars, governance meetings, milestones and status reports, track actions, and assist with health checks, audits