Hybrid PMO Coordinator - High-Impact Projects

Kinetic; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Kinetic is seeking a PMO Coordinator to support governance, reporting and administrative activity across our multi-year Our Tools program in Melbourne. You will work closely with Project Managers, stakeholders and vendors to ensure project information is accurate and up-to-date.

The role focuses on coordinating PMO processes, maintaining templates, status dashboards and governance forums, while promoting consistent project management practices across the organisation.

Qualifications

• Demonstrated experience in a PMO Coordinator, Project Coordinator, Project Administrator or similar role.
• Strong understanding of and hands on experience working with JIRA and Confluence.
• Understanding of project management methodologies and governance frameworks.
• Strong organisational, planning and administration skills.
• Experience preparing reports, dashboards and project documentation.
• Ability to manage multiple priorities and deadlines.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint and Teams.
• Experience coordinating training, workshops or stakeholder engagement activities is highly regarded.
• Strong communication and stakeholder management skills.

Responsibilities

• Coordinate PMO processes, templates, standards and governance activities.
• Support project managers with the administration of project documentation, schedules and reporting.
• Maintain PMO tools, registers, project plans, RAID logs and project documentation repositories.
• Assist in preparing project status reports, dashboards and portfolio updates.
• Coordinate governance forums, steering committee meetings and project reviews, including agendas, minutes and action tracking.
• Monitor project compliance with established PMO standards and processes.
• Assist with portfolio reporting and project performance tracking.
• Support resource planning, project intake and demand management activities.
• Track project milestones, dependencies, risks and issues, escalating concerns where appropriate.
• Provide coordination support across multiple projects and workstreams.
• Support the collection and analysis of project delivery metrics.
• Coordinate PMO and project management training programs and workshops.
• Maintain training records, learning materials and capability development resources.
• Support onboarding of new project team members to PMO methodologies and tools.
• Promote the adoption of project management best practices across project teams.
• Identify opportunities to improve PMO processes, reporting and governance practices.
• Support the implementation of process enhancements and lessons learned activities.
• Assist in maintaining documentation, templates and knowledge repositories.

Skills

PMO coordination

JIRA

Confluence

Governance

Stakeholder management

Excel

Tools

JIRA

Confluence

Job description

Kinetic is seeking a PMO Coordinator to support governance, reporting and administrative activity across our multi-year Our Tools program in Melbourne. You will work closely with Project Managers, stakeholders and vendors to ensure project information is accurate and up-to-date.

The role focuses on coordinating PMO processes, maintaining templates, status dashboards and governance forums, while promoting consistent project management practices across the organisation.