PMO Analyst / Coordinator

Akkodis; Sydney; Hybrid; AUD 100,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Akkodis is seeking an experienced PMO Analyst / Coordinator to support a large-scale business transition program within a complex financial services environment. In this role you will coordinate governance activities, track deliverables and support successful outcomes across multiple workstreams.

Based in Sydney or Melbourne, this 9-12 month contract offers a hybrid model with 3 days per week in the office and opportunities to work with project managers, business leaders and stakeholders to

Qualifications

• Minimum 5 years' experience as a PMO Analyst, Project Coordinator, PMO Coordinator or similar role.
• Strong project governance, administration and stakeholder management skills.
• Experience maintaining RAID registers, action logs, governance documentation and reporting packs.
• Strong written and verbal communication skills.
• Experience coordinating meetings, workshops and governance forums.
• Ability to manage multiple priorities within a fast-paced project environment.
• Strong attention to detail and proactive follow-up skills.
• Experience supporting business transformation, transition, integration or operational improvement programs.
• Experience preparing executive reporting and governance documentation.
• Exposure to TSA governance, SLA reporting, vendor management or service delivery environments will be highly regarded.
• Financial Services, Investment Management, Wealth Management, Banking or Funds Management experience is essential

Responsibilities

• Coordinate project activities across multiple business and operational workstreams.
• Maintain project plans, RAID registers, action logs, decision logs and governance artefacts.
• Track project deliverables, milestones, dependencies and key actions.
• Prepare status reports, governance packs, meeting papers and stakeholder communications.
• Coordinate project meetings, workshops, steering committees and governance forums.
• Record meeting outcomes and ensure actions are tracked through to completion.
• Support project reporting, governance and transition-related activities.
• Monitor risks, issues, dependencies and project commitments.
• Escalate project concerns and delivery risks where required.
• Support stakeholder engagement across business, technology, operations and vendors.
• Assist with tracking TSA-related activities and transition deliverables.
• Support SLA reporting, service delivery monitoring and operational readiness activities

Skills

PMO Governance

Stakeholder Mgmt

Reporting

Risk Tracking

Meeting Coordination

Attention to Detail

Analytical Thinking

Education

Bachelor's degree in related field

PMO/Projects certification (PMP/PRINCE2)

Tools

MS Office

MS Project

Excel

PowerPoint

SharePoint

Job description

PMO Analyst / Coordinator

What's in it for you?

• 9-12 month contract with a leading financial services organisation
• Hybrid working model with 3 days in the office
• Opportunity to support a high-profile business transition and transformation program

Role Summary

We are seeking an experienced PMO Analyst / Coordinator to support a large-scale business transition program within a complex financial services environment.

Working closely with Project Managers, business leaders and operational stakeholders, you will play a key role in coordinating governance activities, maintaining project controls, tracking deliverables, monitoring risks and supporting successful project outcomes across multiple workstreams.

This role is ideal for a Project Coordinator, PMO Analyst, PMO Coordinator, Project Officer, Governance Coordinator or Program Support Officer who thrives in a structured project environment and enjoys driving governance, reporting and stakeholder coordination activities.

Employment Type and Duration

Contract 9-12 months

Work Model

Hybrid (3 days per week in the office)

Location

Sydney or Melbourne

Key Responsibilities

• Coordinate project activities across multiple business and operational workstreams
• Maintain project plans, RAID registers, action logs, decision logs and governance artefacts
• Track project deliverables, milestones, dependencies and key actions
• Prepare status reports, governance packs, meeting papers and stakeholder communications
• Coordinate project meetings, workshops, steering committees and governance forums
• Record meeting outcomes and ensure actions are tracked through to completion
• Support project reporting, governance and transition-related activities
• Monitor risks, issues, dependencies and project commitments
• Escalate project concerns and delivery risks where required
• Support stakeholder engagement across business, technology, operations and vendors
• Assist with tracking TSA-related activities and transition deliverables
• Support SLA reporting, service delivery monitoring and operational readiness activities

Required Skills & Experience

• Minimum 5 years' experience as a PMO Analyst, Project Coordinator, PMO Coordinator, Project Officer, Governance Coordinator or similar role
• Strong project governance, administration and stakeholder management skills
• Experience maintaining RAID registers, action logs, governance documentation and reporting packs
• Strong written and verbal communication skills
• Experience coordinating meetings, workshops and governance forums
• Ability to manage multiple priorities within a fast-paced project environment
• Strong attention to detail and proactive follow-up skills
• Experience supporting business transformation, transition, integration or operational improvement programs
• Experience preparing executive reporting and governance documentation
• Exposure to TSA governance, SLA reporting, vendor management or service delivery environments will be highly regarded
• Financial Services, Investment Management, Wealth Management, Banking or Funds Management experience is essential

Qualifications

• Relevant experience within PMO, project delivery or governance functions
• Experience supporting large-scale business transformation or transition programs highly regarded
• Financial sector background highly preferred
• Relevant project management or PMO certifications are advantageous

"Akkodis is an Equal Opportunity employer, committed to all forms of workforce inclusion. We actively invite and encourage applications by candidates from diverse backgrounds"