Executive & Operations Assistant

HR4Business; City of Brisbane; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Bonus scheme

Additional paid leave from day one

Generous parental leave

Brisbane office near public transport

Job summary

HR4Business Brisbane is seeking an experienced Executive & Operations Assistant to work closely with the Managing Director and project teams. You’ll keep priorities visible, move actions forward and help run day-to-day operations with precision.

This role sits near leadership and teams, offering real scope to grow as the business evolves. If you enjoy hands-on work, problem solving, and building strong stakeholder relationships, we want to hear from you.

Qualifications

• 5+ years in EA/PA or senior support roles.
• Excellent organizational skills and ability to manage competing priorities.
• Proactive with strong follow-through.
• Clear communication with leadership, site teams and stakeholders.
• Discretion and judgement with confidential information.
• Experience in construction, property or project-based environment is highly regarded.

Responsibilities

• Manage the Managing Director's diary and key commitments.
• Drive actions from meetings and chase outstanding info.
• Support project and operational leaders with admin and reporting.
• Prepare reports, presentations, and maintain registers and systems.
• Coordinate onboarding, training and general employee admin.
• Liaise with clients, consultants, subcontractors, suppliers and stakeholders.
• Identify improvements to administrative processes.

Skills

Executive support

Organizational skills

MS Office proficiency

Tools

MS Office Suite

Job description

Every good business has someone who holds it all together. Reliable, on top of the detail, quick to chase down whatever's outstanding, and never too far above the work to lend a hand.

A well established Brisbane construction business with a strong pipeline and real plans for growth are looking for an experienced Executive & Operations Assistant to become the Managing Director's trusted right hand, and a steady set of hands across the wider business.

This isn't a diary-and-meeting-rooms EA role. You'll sit close to leadership and the project teams, keeping priorities visible, actions moving and the day-to-day running of the business in good order. When something is agreed in a meeting, you're the reason it actually happens.

For the right person, this becomes far more than a support role. There's genuine scope to grow with the business as it evolves.

What you'll do

Managing the Managing Director's diary, meetings, communications and key business commitments

Driving actions and follow-ups out of meetings, chasing outstanding information and making sure agreed priorities don't quietly drop off the radar

Supporting project and operational leaders with administration, reporting, coordination and the day-to-day needs of a busy business

Preparing reports, presentations and business documentation, and keeping registers, records and systems accurate and current

Coordinating onboarding, training and general employee administration

Liaising with clients, consultants, subcontractors, suppliers and other key stakeholders

Spotting better ways to run administrative systems, processes and the flow of information across the business

What you bring

5+ years' experience in an Executive Assistant, Personal Assistant, Operations Administrator or similar senior support role

Serious organisational ability and the composure to juggle competing priorities without dropping any

A proactive streak. You don't just record an action, you see it through

Confident communication and the ability to build genuine relationships across leadership, site teams and external stakeholders

Sharp attention to detail and real pride in producing accurate, professional work

Discretion, and sound judgement with confidential business and employee information

Strong Microsoft Office skills and general systems confidence

A practical, resourceful approach and a willingness to roll your sleeves up when something needs doing

Experience in construction, property, engineering or another project-based environment will be highly regarded

What we offer

Competitive salary, aligned to your experience

Bonus scheme, so you share in the success you help create

Additional paid leave from day one, on top of standard NES entitlements

Generous paid parental leave for both carers

A Brisbane office close to public transport

Why this is worth a look

You'll work shoulder to shoulder with the Managing Director and gain visibility across leadership, projects and operations. The variety is real, the responsibility is real, and so is the opportunity to become a valued member of the team.

If you like the idea of helping shape how a growing business runs, rather than simply keeping the wheels turning, we'd like to hear from you.

What can I earn as an Operations Assistant