Personal Assistant / Executive Assistant

Roomtmove; Perth; On-site; AUD 70,000 - 95,000; Full time

Job summary

Roomtmove in Perth, WA is seeking a Personal Assistant / Executive Assistant to work closely with the business owner, providing high-level support across the day-to-day operations of a growing acoustic panels business. You will help keep projects on track and coordinate communications between customers, suppliers and internal teams.

The role requires strong organisational skills, initiative and a professional, proactive approach in a fast-paced environment.

Qualifications

• Experience as an Executive Assistant, Personal Assistant, Office Manager or Senior Administrator.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Proficient with Microsoft Office.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Manage calendars, appointments, meetings and daily priorities.
• Handle emails, correspondence and follow-ups.
• Coordinate customer enquiries with timely responses.
• Assist with quotes, orders and project admin.
• Coordinate with suppliers, manufacturers, installers and contractors.
• Track projects, deadlines, deliveries and actions.
• Prepare reports, documents and presentations.
• Maintain accurate customer and project records.
• Follow up quotes, orders and payments.
• Assist with sales and business development.
• Support implementation of AI and technology to improve admin.

Skills

Organisational skills

Time management

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Personal Assistant / Executive Assistant

Working closely with the business owner, you will provide high-level support across the day-to‑day operations of a growing acoustic panels business. This is a varied and hands‑on role suited to someone who is commercially minded, exceptionally organised and enjoys working in a fast‑paced business environment. You will play an important role in keeping the business owner organised, ensuring projects and priorities stay on track, and helping coordinate communication between customers, suppliers, contractors and the internal team.

Key responsibilities

• Managing calendars, appointments, meetings and daily priorities
• Managing emails, correspondence and follow‑ups
• Coordinating customer enquiries and ensuring timely responses
• Assisting with quotes, orders and project administration
• Coordinating with suppliers, manufacturers, installers and contractors
• Tracking projects, deadlines, deliveries and outstanding actions
• Preparing documents, reports, presentations and business correspondence
• Maintaining accurate customer and project records
• Following up quotes, orders, payments and outstanding information
• Assisting with sales and business development activities
• Assisting with the implementation and use of AI and other technology to improve administration and business efficiency

About you

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager or Senior Administrator
• Strong organisational and time‑management skills
• Exceptional attention to detail
• Strong computer skills and confidence using Microsoft Office
• The ability to manage multiple projects and deadlines simultaneously
• Confidence communicating with customers, suppliers and contractors
• A professional and friendly manner
• The ability to work independently and use initiative
• A practical, solutions‑focused approach

What We Offer

• Full‑time position based in O'Connor, WA
• A varied role with genuine responsibility and autonomy
• Direct exposure to the owner and all areas of the business
• A friendly, professional and fast‑paced working environment
• The opportunity to develop your skills within a growing business
• A role where initiative, reliability and ideas are valued