People & Culture Coordinator - HR Admin & Onboarding

Woodville Alliance; Sydney; Hybrid; AUD 39,000 - 50,000; Part time

Benefits offered by this job

Salary packaging via AccessPay

Childcare discount

Exclusive retailer discounts

Picnic day off

Flexible hours

Job summary

Woodville Alliance, a community‑based organisation serving Western Sydney, seeks a part‑time HR administrator to support recruitment, onboarding, documentation and confidential record keeping. You will assist day‑to‑day people processes and help maintain a positive employee experience, reporting to the People & Culture Senior Business Partner in a hybrid setup.

This permanent role is 24 hours per week, across three days with Friday preferred, remuneration at SCHADS Level 3.

Qualifications

• A relevant HR or business administration qualification or equivalent skills and experience.
• Experience in HR or people administration, including recruitment or onboarding support.
• Working knowledge of routine HR administration, confidentiality and equal employment opportunity requirements.
• Strong interpersonal and communication skills, emotional intelligence and the ability to connect with staff at all levels.
• The ability to manage multiple tasks, stay well organised and prioritise allocated work.
• Strong attention to detail, analytical and problem solving skills, and sound judgement.
• A commitment to Woodville Alliance’s Mission, Vision and Values, including fairness, social justice and respect for cultural diversity.
• Experience using Employment Hero is desirable but not essential.

Responsibilities

• Coordinate recruitment administration, including job advertisements, candidate screening against agreed criteria, interviews, candidate communication and pre-employment checks.
• Prepare employment contracts, appointment letters and routine correspondence using approved templates and confirmed terms, and arrange authorised sign-off.
• Coordinate the employee onboarding process.
• Coordinate the employee offboarding process.
• Respond to routine P&C enquiries. Provide administrative support for performance management, complaints and grievances as directed and maintain confidential records.
• Maintain accurate and secure employee records and organisational charts. Prepare routine reports and support policy formatting and version control.
• Coordinate approved training and traineeship administration.
• Provide administrative support for P&C projects, including HRIS management, reward and recognition, staff events and intranet updates.

Skills

HR administration

Recruitment support

Onboarding support

Confidentiality & EEO awareness

Multitasking & organisation

Interpersonal skills

Education

HR / Business Administration qualification

Tools

Employment Hero

HRIS

Job description

Woodville Alliance, a community‑based organisation serving Western Sydney, seeks a part‑time HR administrator to support recruitment, onboarding, documentation and confidential record keeping. You will assist day‑to‑day people processes and help maintain a positive employee experience, reporting to the People & Culture Senior Business Partner in a hybrid setup.

This permanent role is 24 hours per week, across three days with Friday preferred, remuneration at SCHADS Level 3.