People & Culture Coordinator

Woodville Alliance; Sydney; Hybrid; AUD 39,000 - 50,000; Part time

Benefits offered by this job

Salary packaging via AccessPay

Childcare discount

Exclusive retailer discounts

Picnic day off

Flexible hours

Job summary

Woodville Alliance, a community‑based organisation serving Western Sydney, seeks a part‑time HR administrator to support recruitment, onboarding, documentation and confidential record keeping. You will assist day‑to‑day people processes and help maintain a positive employee experience, reporting to the People & Culture Senior Business Partner in a hybrid setup.

This permanent role is 24 hours per week, across three days with Friday preferred, remuneration at SCHADS Level 3.

Qualifications

• A relevant HR or business administration qualification or equivalent skills and experience.
• Experience in HR or people administration, including recruitment or onboarding support.
• Working knowledge of routine HR administration, confidentiality and equal employment opportunity requirements.
• Strong interpersonal and communication skills, emotional intelligence and the ability to connect with staff at all levels.
• The ability to manage multiple tasks, stay well organised and prioritise allocated work.
• Strong attention to detail, analytical and problem solving skills, and sound judgement.
• A commitment to Woodville Alliance’s Mission, Vision and Values, including fairness, social justice and respect for cultural diversity.
• Experience using Employment Hero is desirable but not essential.

Responsibilities

• Coordinate recruitment administration, including job advertisements, candidate screening against agreed criteria, interviews, candidate communication and pre-employment checks.
• Prepare employment contracts, appointment letters and routine correspondence using approved templates and confirmed terms, and arrange authorised sign-off.
• Coordinate the employee onboarding process.
• Coordinate the employee offboarding process.
• Respond to routine P&C enquiries. Provide administrative support for performance management, complaints and grievances as directed and maintain confidential records.
• Maintain accurate and secure employee records and organisational charts. Prepare routine reports and support policy formatting and version control.
• Coordinate approved training and traineeship administration.
• Provide administrative support for P&C projects, including HRIS management, reward and recognition, staff events and intranet updates.

Skills

HR administration

Recruitment support

Onboarding support

Confidentiality & EEO awareness

Multitasking & organisation

Interpersonal skills

Education

HR / Business Administration qualification

Tools

Employment Hero

HRIS

Job description

Woodville Alliance is a medium sized, community based organisation with services and programs in disability, mental health, family and youth support, community development and early childhood education and care. Our head office is in Villawood, and we work across Western Sydney.

Our Vision:Social justice and fairness for all, and improved quality of life for people in Western Sydney.

Our Mission:We listen to our clients and the Western Sydney community to deliver community services that strengthen wellbeing, resilience and independence, and achieve impactful outcomes.

Our Culture Statement:We serve the community through respecting and valuing all people. We always put clients first, act with integrity, and keep our promises. We care about each other. We support each other. We're a team of diverse, passionate, engaged and capable people, committed to being responsive and making an impact.

The Role

Reporting to the People & Culture Senior Business Partner, you will provide practical, day to day administrative support to managers and employees. You will help people processes run smoothly through recruitment, onboarding/offboarding coordination, employment documentation, confidential record keeping, training administration and People & Culture initiatives.

This role suits someone with relevant HR or people administration experience who enjoys organising tasks, maintaining accurate records and supporting a positive employee experience.

This permanent part time role offers 24 hours per week, with hybrid working available and remuneration at SCHADS Level 3. Hours can be worked across three days or spread over more days with shorter hours. Friday is preferred as one of your working days, with arrangements agreed in line with role and service requirements.

Main Duties

• Coordinate recruitment administration, including job advertisements, candidate screening against agreed criteria, interviews, candidate communication and pre-employment checks.


• Prepare employment contracts, appointment letters and routine correspondence using approved templates and confirmed terms, and arrange authorised sign-off.


• Coordinate the employee onboarding process.


• Coordinate the employee offboarding process.


• Respond to routine P&C enquiries. Provide administrative support for performance management, complaints and grievances as directed and maintain confidential records.


• Maintain accurate and secure employee records and organisational charts. Prepare routine reports and support policy formatting and version control.


• Coordinate approved training and traineeship administration.


• Provide administrative support for P&C projects, including HRIS management, reward and recognition, staff events and intranet updates.

Selection Criteria

• A relevant human resources or business administration qualification, or equivalent skills and experience gained through relevant administrative work.


• Relevant experience in HR or people administration, including recruitment or onboarding support.


• Working knowledge of routine HR administration, confidentiality and equal employment opportunity requirements.


• Strong interpersonal and communication skills, emotional intelligence and the ability to connect with staff at all levels.


• The ability to manage multiple tasks, stay well organised and prioritise allocated work.


• Strong attention to detail, analytical and problem solving skills, and sound judgement.


• A commitment to Woodville Alliance’s Mission, Vision and Values, including fairness, social justice and respect for cultural diversity.


• Experience using Employment Hero is desirable but not essential.

Benefits of Working With Us

• Salary packaging through AccessPay, with up to $15,900 tax-free each year for eligible expenses, plus meal and entertainment salary packaging.


• A 10% discount on childcare fees at our Early Learning & Care centre for children of Woodville Alliance employees.


• Exclusive retailer discounts through Employment Hero to help with everyday purchases.


• One picnic day off each year and access to free financial counselling.


• Flexible hours and working arrangements to help balance work and personal commitments, subject to role and service requirements. This role offers hybrid working, with work from home arrangements to be agreed.

Health, wellbeing and inclusion

Free access to a wellbeing app and counselling for you and family members aged over 18.

An inclusive, non-discriminatory workplace that celebrates diversity.

Staff awards and recognition

Yearly Value Awards and Service Awards recognising staff contributions and commitment to our Mission.

An End of Year Celebration Event and Staff Development sessions.