Payroll & Workforce Administrator — Mackay (Flexible/4‑Day)

Stellar Recruitment AU and NZ; Mackay Regional; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Mackay-based role

Flexible working arrangements

Collaborative centralised team

Exposure to payroll systems

Job summary

Stellar Recruitment is partnering with an established Queensland mining organisation to recruit a Payroll & Workforce Administrator based in Mackay. You will support multiple sites with payroll enquiries, workforce administration and employee data management, liaising with site leaders, HR and Payroll teams to coordinate requests and maintain accurate records.

This role suits a reliable, detail-oriented administrator who thrives in a fast-paced environment and can manage competing priorities

Qualifications

• Previous experience in payroll or workforce administration.
• Strong data entry and record-management skills.
• Experience with HR systems and payroll platforms.
• Excellent attention to detail and accuracy.
• Able to manage multiple priorities across sites.
• Based in Mackay or surrounding region.
• Mining, construction, or heavy industry experience preferred.

Responsibilities

• Manage and triage payroll and workforce administration enquiries through shared inboxes and digital workflow systems.
• Review requests for accuracy and completeness, obtain supporting documentation and follow through.
• Assist with employee enquiries relating to payslips, missing hours, pay discrepancies, timesheets, rosters, leave, allowances, superannuation and personal detail changes.
• Coordinate employee documentation and standard changes to employment conditions in line with approved processes.
• Maintain accurate workforce and roster information across HR and payroll systems, including departments, crews, employee details and workforce records.
• Complete data entry, cleansing, validation and auditing to support payroll accuracy.
• Assist with onboarding, offboarding and employee lifecycle administration, particularly where payroll, workforce systems and site readiness are involved.
• Liaise with site teams, HR and Payroll to resolve routine matters and escalate complex enquiries to the appropriate specialists.
• Maintain organised records, action registers, shared files and process documentation to ensure consistency across the team.
• Support process improvements, system testing, user guidance and changes to payroll, time and attendance and digital workflows.

Skills

Payroll administration

Workforce administration

HR administration

Site administration

Data entry

Record keeping

Document control

Communication

Attention to detail

Organisational skills

Mining industry experience

Power BI

Microsoft 365

InfoMine

Tools

InfoMine

Power BI

Microsoft 365

Job description

Stellar Recruitment is partnering with an established Queensland mining organisation to recruit a Payroll & Workforce Administrator based in Mackay. You will support multiple sites with payroll enquiries, workforce administration and employee data management, liaising with site leaders, HR and Payroll teams to coordinate requests and maintain accurate records.

This role suits a reliable, detail-oriented administrator who thrives in a fast-paced environment and can manage competing priorities