Payroll & Workforce Administrator

Stellar Recruitment; Mackay Regional; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Mackay-based opportunity with flexible

Collaborative centralised support team

Job summary

Stellar Recruitment is partnering with an established organisation in Queensland's mining sector to recruit a Payroll & Workforce Administrator based in Mackay. Working within a centralised support team, you'll support multiple operational sites with payroll enquiries, workforce administration and employee data management.

You'll liaise with site leaders, HR and Payroll teams to coordinate requests and ensure enquiries are managed efficiently.

Qualifications

• Previous experience in payroll administration, workforce administration, HR administration, site administration or a similar coordination role.

Responsibilities

• Manage and triage payroll and workforce administration enquiries through shared inboxes and digital workflow systems.

Skills

Payroll admin

Workforce admin

HR admin

Site admin

Coordination

High-volume workflows

Data entry

Tools

InfoMine

Power BI

Microsoft 365

Payroll systems

Digital workflow tools

Job description

Stellar Recruitment is partnering with an established organisation in Queensland's mining sector to recruit a Payroll & Workforce Administrator based in Mackay.

Working within a centralised support team, you'll support multiple operational sites with payroll enquiries, workforce administration and employee data management. You'll liaise with site leaders, HR and Payroll teams to coordinate requests, maintain accurate records and ensure enquiries are managed efficiently.

This role is ideal for an organised, detail-oriented administrator who thrives in a fast-paced environment, enjoys working with people and can confidently manage competing priorities

Key Responsibilities

• Manage and triage payroll and workforce administration enquiries through shared inboxes and digital workflow systems.
• Review requests for accuracy and completeness, obtain supporting documentation and follow matters through to resolution.
• Assist with employee enquiries relating to payslips, missing hours, pay discrepancies, timesheets, rosters, leave, allowances, superannuation and personal detail changes.
• Coordinate employee documentation and standard changes to employment conditions in line with approved processes.
• Maintain accurate workforce and roster information across HR and payroll systems, including departments, crews, employee details and relevant workforce records.
• Complete data entry, cleansing, validation and auditing to support payroll accuracy and reliable workforce reporting.
• Assist with onboarding, offboarding and employee lifecycle administration, particularly where payroll, workforce systems and site readiness are involved.
• Liaise with site teams, HR and Payroll to resolve routine matters and elevate complex enquiries to the appropriate specialists.
• Maintain organised records, action registers, shared files and process documentation to ensure consistency across the team.
• Support process improvements, system testing, user guidance and changes to payroll, time and attendance and digital workflows.

Stellar Recruitment is partnering with an established organisation in Queensland's mining sector to recruit a Payroll & Workforce Administrator based in Mackay.

Working within a centralised support team, you'll support multiple operational sites with payroll enquiries, workforce administration and employee data management. You'll liaise with site leaders, HR and Payroll teams to coordinate requests, maintain accurate records and ensure enquiries are managed efficiently.

This role is ideal for an organised, detail-oriented administrator who thrives in a fast-paced environment, enjoys working with people and can confidently manage competing priorities

Key Responsibilities

• Manage and triage payroll and workforce administration enquiries through shared inboxes and digital workflow systems.
• Review requests for accuracy and completeness, obtain supporting documentation and follow matters through to resolution.
• Assist with employee enquiries relating to payslips, missing hours, pay discrepancies, timesheets, rosters, leave, allowances, superannuation and personal detail changes.
• Coordinate employee documentation and standard changes to employment conditions in line with approved processes.
• Maintain accurate workforce and roster information across HR and payroll systems, including departments, crews, employee details and relevant workforce records.
• Complete data entry, cleansing, validation and auditing to support payroll accuracy and reliable workforce reporting.
• Assist with onboarding, offboarding and employee lifecycle administration, particularly where payroll, workforce systems and site readiness are involved.
• Liaise with site teams, HR and Payroll to resolve routine matters and elevate complex enquiries to the appropriate specialists.
• Maintain organised records, action registers, shared files and process documentation to ensure consistency across the team.
• Support process improvements, system testing, user guidance and changes to payroll, time and attendance and digital workflows.

About You

We're looking for a reliable, service-focused administrator who takes pride in accuracy, organisation and delivering practical support to employees and operational teams.

You'll be confident communicating with different stakeholders, comfortable following established processes and proactive in resolving enquiries.

To be successful, you'll bring:

• Previous experience in payroll administration, workforce administration, HR administration, site administration or a similar coordination role.
• Strong data entry, record management and document control skills.
• Confidence using shared inboxes, spreadsheets, HR and payroll systems and managing high-volume administrative workflows.
• Excellent attention to detail, with the ability to identify discrepancies and elevate issues appropriately.
• Strong written and verbal communication skills, with the confidence to liaise with employees, operational leaders and support teams.
• Proven organisational skills and the ability to manage competing priorities across multiple operational sites.
• Experience in mining, construction, heavy industry or another operational environment will be highly regarded.
• Exposure to InfoMine or similar workforce management systems, Microsoft 365, Power BI, payroll platforms or digital workflow tools would be advantageous.
• Based in Mackay or the surrounding region.

What's on Offer?

• Mackay-based opportunity with flexible working arrangements, including the option of a Monday to Thursday working week.
• Join a collaborative, centralised support team with shared responsibilities and knowledge.
• Work closely with multiple Queensland mining operations while remaining based locally.
• Gain valuable exposure to payroll, workforce systems, data management and operational HR processes.
• Contribute to continuous improvement initiatives and the development of more efficient administrative processes.
• Be involved in future payroll, time and attendance and digital workflow improvements.
• Join an established organisation offering a supportive, team-focused working environment.

Please note that only shortlisted applicants will be contacted directly.

Consultant: Bree Purcell
Corporate & Commercial Services | Stellar Recruitment