Patient Facilitation Services – Administration Officer

Mater Group; Redland City; On-site; AUD 55,000 - 61,000; Part time

Benefits offered by this job

Salary packaging up to $18,550 peryear

Not-for-profit salary packaging

Staff benefits

Career development

Discounted parking

Job summary

Mater Private Hospital Redlands is seeking a customer-focused Administrator for a temporary part-time role, with shifts 6:00am–5:00pm Monday to Friday. Commencement early January 2027, 5 x 6-hour shifts and 1 x 8-hour shift per fortnight, with potential extension.

You will provide high-quality administrative support across clinical and operational teams, balancing priorities to maintain patient experience, data quality and efficiency.

Qualifications

• High level administrative support experience in healthcare or corporate environment.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent written and verbal communication and client service orientation.
• Ability to work independently and with a team in a busy hospital setting.

Responsibilities

• Provide high-level administrative support to clinical and operational teams.
• Deliver exceptional customer service to patients, visitors and staff.
• Manage reception activities, admissions and discharges.
• Perform health fund eligibility checks and process patient payments.
• Support bookings, appointments, admissions and course enrolments.
• Assist with banking reconciliation, purchasing and inventory management.
• Coordinate maintenance requests and general operational tasks.
• Conduct clinical transcription and patient information requests.
• Monitor data quality and correct discrepancies.
• Support rostering in line with work instructions and agreements.

Skills

Customer service

Organization

Communication

Teamwork

Attention to detail

Problem solving

Microsoft Office

Health information systems

Tools

Microsoft Office

Health information systems

Job description

Mater Private Hospital Redlands has an exciting opportunity for a customer-focused Administrator. Shift times range from 6:00am through to 5:00pm Monday – Friday. The successful applicant will be offered Temporary Part time employment until end of April with possible extension. The shifts offered will ideally be 5 x 6 hour shifts and 1 x 8 hour shift per fortnight.
This role will have a commencement date in early January 2027

In this role you will be providing high-quality administrative support while contributing to the delivery of exceptional service for our patients, visitors and clinical teams.

Working closely with the Administration Team Leader/Manager and wider multidisciplinary team, you will proactively manage a range of administrative, business support and coordination activities. You will work with a degree of autonomy, balancing competing priorities while maintaining a strong focus on patient experience, data quality, operational efficiency and continuous improvement.

Salary range: $39.79 – $44.25 per hourplus superannuationandaccess to not-for-profit salary packaging up to $18,550 +access to many staff benefits!

What you’ll be doing

• Providing a high level of administrative support to clinical and operational teams
• Delivering exceptional customer service to patients, visitors, medical practitioners and staff
• Managing reception activities, including patient admissions and discharges
• Conducting health fund eligibility checks and processing patient payments
• Supporting bookings, appointments, admissions and course enrolments
• Assisting with banking reconciliation, purchasing and inventory management
• Coordinating maintenance requests and general operational support activities
• Performing clinical transcription, records management and patient information requests
• Monitoring and maintaining data quality, identifying and correcting discrepancies as required
• Supporting rostering activities in line with relevant work instructions and enterprise agreements

About you

• Exceptional customer service skills and a patient-centred approach
• Strong organisational skills with the ability to manage competing priorities and meet deadlines
• Excellent written, verbal and interpersonal communication skills
• Proven ability to work both independently and collaboratively within a team environment
• Strong attention to detail and the ability to analyse information to identify issues and implement solutions
• Confidence using Microsoft Office applications and healthcare information systems
• Well-developed problem-solving, decision-making and critical thinking skills
• Experience working within a hospital, healthcare or medical setting (desirable)
• Knowledge of health information systems and patient administration processes

Mater is Queensland’s largest not-for-profit network of public and private hospitals and healthcare services, bringing together world-class expertise across healthcare, education, fundraising & philanthropy and research. With more than 14,000 employees, 13 facilities and almost 700,000 patients cared for each year, we're committed to empowering people to live better lives through improved health and wellbeing.

At Mater, our people are at the heart of everything we do. You'll join a values-driven organisation that combines compassionate care with innovation, education and research, creating meaningful career opportunities while making a genuine difference in the communities we serve.

What’s in it for you?

• Career growth opportunities across healthcare, corporate, research and leadership pathways
• Professional development and learning through Mater Education and internal development programs
• Generous salary packaging to help maximise your take-home pay by up to $18,550 per year, including up to $15,900 for everyday living expenses (such as rent, mortgage repayments and school fees) and up to $2,650 for meals and entertainment + possibility to salary package a car!
• Health and wellbeing support, including EAP, pastoral care and discounted private health insurance
• Fitness Passport access and a range of lifestyle, retail and travel discounts
• Discounted parking and reduced prices at Mater cafés and coffee outlets
• A supportive culture where your contributions are recognised and your development matters

Whether you're looking to grow your career, develop new skills or be part of something meaningful, Mater provides the opportunity to thrive while making a lasting impact.

Be part of something bigger. Make your move with Mater. #GetBetterWithMater

Direct applications only — we are not engaging recruitment agencies at this time. All successful candidates may be required to complete pre‑employment checks (including criminal history, working rights, medical and working with children checks).

Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities.Visit our Reconciliation webpage.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.