Part-Time School Admin & Coordination

Victorian Government; City of Melbourne; On-site; AUD 38,000 - 46,000; Part time

Job summary

Boronia Heights Primary School in Melbourne's eastern suburbs seeks an Education Support/Administration staff member to provide routine clerical and front-office support, data entry, and coordination of tasks under supervision.

The role is part-time, with attendance on Monday, Thursday and Friday from 9:00 am to 3:30 pm. Responsibilities include assisting teachers, maintaining records, handling enquiries, and supporting school administration within departmental guidelines.

Qualifications

• SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2: Demonstrated capacity to work and collaborate with others in a team environment.
• SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Job description

Boronia Heights Primary School in Melbourne's eastern suburbs seeks an Education Support/Administration staff member to provide routine clerical and front-office support, data entry, and coordination of tasks under supervision.

The role is part-time, with attendance on Monday, Thursday and Friday from 9:00 am to 3:30 pm. Responsibilities include assisting teachers, maintaining records, handling enquiries, and supporting school administration within departmental guidelines.