Administration Support

Victorian Government; City of Melbourne; On-site; AUD 38,000 - 46,000; Part time

Job summary

Boronia Heights Primary School in Melbourne's eastern suburbs seeks an Education Support/Administration staff member to provide routine clerical and front-office support, data entry, and coordination of tasks under supervision.

The role is part-time, with attendance on Monday, Thursday and Friday from 9:00 am to 3:30 pm. Responsibilities include assisting teachers, maintaining records, handling enquiries, and supporting school administration within departmental guidelines.

Qualifications

• SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2: Demonstrated capacity to work and collaborate with others in a team environment.
• SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Job description

Occupation: Administration

Reference: 1547329

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

Role

The attendance requirement for this position is Monday, Thursday and Friday from 9am to 3:30pm.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Boronia Heights Primary School is located in Melbourne's eastern suburbs and has been serving the local community since 1968. The school sits on an elevated site overlooking the Dandenong Ranges, with spacious grounds, outdoor learning areas and recently refurbished classrooms that provide flexible spaces for teaching and learning.

For many people, the physical setting is one of the first things they notice about Boronia Heights. What tends to leave a more lasting impression, however, is the sense of community that exists across the school. Relationships matter here. Staff know their students well, families are actively involved in school life and there is a genuine willingness among colleagues to support one another.

Collaboration is an important part of how we work. Teachers plan together through Professional Learning Communities, share ideas openly and regularly reflect on student learning. While we value consistency of practice, we also recognise that every teacher brings different strengths and experiences to the role. Staff are encouraged to contribute those strengths and continue developing their craft alongside their colleagues.

Student learning and wellbeing underpin the work we do each day. We aim to provide a learning environment where students feel safe, connected and ready to learn. The Berry Street Education Model informs our wellbeing and behaviour practices and helps create calm, supportive classrooms where positive relationships can flourish.

In the early years, literacy is supported through Little Learners Love Literacy, providing a systematic synthetic phonics approach to reading and writing instruction. As students move through the school, teaching focuses on helping them become confident readers, writers and communicators through rich literature and purposeful learning experiences.

Our mathematics program draws on the Top Ten Maths framework. Teachers use daily review, explicit teaching and hands‑on learning experiences to build student fluency, reasoning and problem‑solving skills. Planning and assessment are team-based processes, ensuring students benefit from a consistent approach while allowing teachers the flexibility to respond to the needs of their classes.

The school offers specialist programs in Physical Education, Visual Arts, Music and Performing Arts, STEAM, Library and German. These programs enrich the curriculum and provide students with opportunities to explore their interests, develop new skills and experience success in different areas of school life.

Parents are strong partners in our work and contribute positively to the life of the school. New staff often remark on how welcoming the community is and how quickly they feel part of the team. There is a strong sense that everyone is working towards the same goal: helping children learn, grow and thrive.

For applicants considering Boronia Heights Primary School, the school offers a supportive and collaborative environment where relationships are valued, professional learning is ongoing and the work feels purposeful. It is a school that takes its work seriously without taking itself too seriously, and where people genuinely enjoy being part of the community.

Applications close Thursday 22 October 2026 at 11.59pm