Part-Time Remote Operations VA for Accounting Practice

Vex Group Pty Ltd; Australia; Remote; AUD 34,000 - 48,000; Part time

Job summary

Vex Group Pty Ltd is seeking a highly organized Operations Virtual Assistant to coordinate the operational engine of an Australia-based accounting practice. This remote, part-time role (about 20 hours/week) focuses on process, workflow and system management to support the CEO and team.

You will handle task orchestration in ClickUp, team capacity tracking, and maintain clean Google Workspace records while ensuring client deadlines are met.

Qualifications

• Background in operations, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems-oriented mindset with respect for existing frameworks.
• Ability to operate independently without close supervision.

Responsibilities

• Organise, assign, track and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filing systems within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding and workpapers.
• Monitor scope adherence and flag any out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Step in and support hands‑on when needed to keep important deadlines on track.
• Support the onboarding of new team members into company tools and workflows.

Skills

Organizational skills

ClickUp proficiency

Administrative support

Accounting domain familiarity

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Vex Group Pty Ltd is seeking a highly organized Operations Virtual Assistant to coordinate the operational engine of an Australia-based accounting practice. This remote, part-time role (about 20 hours/week) focuses on process, workflow and system management to support the CEO and team.

You will handle task orchestration in ClickUp, team capacity tracking, and maintain clean Google Workspace records while ensuring client deadlines are met.