Remote Operations VA for Accounting Practice

Mackay Regional Council

Australia

Remote

AUD 39,000 - 55,000

Part time

3 days ago

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Job summary

Mackay Regional Council is seeking a highly organized Virtual Assistant-Operations to support the CEO and streamline the operational engine of an accounting practice. This remote, part-time role is about 20 hours per week and focuses on workflow coordination, system management, and capacity oversight within a structured environment.

You will organize tasks in ClickUp, monitor team capacity, maintain Google Workspace documents, and assist with planning, summaries, and onboarding of new team

Qualifications

Background in operations, practice management, admin VA or executive support within an accounting firm
Strong knowledge of Australian bookkeeping fundamentals (GST, BAS, payroll, super)
Hands-on experience with ClickUp (dashboards, workflows, templates)
Experience with Xero, QuickBooks Online and/or MYOB
Systems-oriented mindset with respect for existing frameworks
Ability to operate independently without close supervision

Responsibilities

Organise, assign, track, and monitor tasks through ClickUp
Monitor team capacity and ensure work meets client deadlines
Maintain organized documentation and filings in Google Workspace
Assist the CEO with operational planning, prioritisation and summaries
Track action items and ensure follow-through
Support onboarding of new team members

Skills

Operations

Practice management

Admin VA

Executive support

Tools

ClickUp

Xero

QuickBooks Online

MYOB

Job description

You will organize tasks in ClickUp, monitor team capacity, maintain Google Workspace documents, and assist with planning, summaries, and onboarding of new team

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