Part-Time Remote Admin & Scheduling Coordinator

Poseidon Plumbing Pty Ltd; Sydney; Remote; AUD 40,000 - 55,000; Part time

Benefits offered by this job

Flexible schedule

Autonomy

Remote work options

Friendly team

Job summary

Poseidon Plumbing Pty Ltd is seeking an Administration & Scheduling Coordinator to join our Sydney team three days per week. This hands-on remote role involves coordinating jobs, communicating with customers and property managers, and supporting our plumbers from first booking through to completion.

You’ll work closely with the director, be highly organised, proactive, and comfortable using systems like ServiceM8. Flexible days and autonomous work are a plus in our friendly, growing business.

Qualifications

• Highly organised and able to manage multiple jobs and priorities
• Proactive and able to identify what needs to be done without constant direction
• Strong written and verbal communication
• Comfortable learning and using systems such as ServiceM8

Responsibilities

• Answering incoming calls and handling general enquiries
• Managing emails and day-to-day administration
• Booking and scheduling plumbers
• Coordinating plumbing jobs through ServiceM8
• Communicating with tenants, property managers, owners and suppliers
• Following up work orders, approvals and outstanding information
• Preparing and sending quotes and job-related correspondence
• Updating job notes, customer information and job statuses
• Keeping plumbers informed of job requirements and changes
• Monitoring upcoming and active jobs and identifying anything requiring follow-up
• Following up completed works and ensuring jobs are properly closed out
• Assisting with accounts administration
• Maintaining accurate records and organised systems
• Providing general administrative support to the director and team

Skills

Multitasking

Communication

Organisational skills

Remote work

Tools

ServiceM8

Job description

Poseidon Plumbing Pty Ltd is seeking an Administration & Scheduling Coordinator to join our Sydney team three days per week. This hands-on remote role involves coordinating jobs, communicating with customers and property managers, and supporting our plumbers from first booking through to completion.

You’ll work closely with the director, be highly organised, proactive, and comfortable using systems like ServiceM8. Flexible days and autonomous work are a plus in our friendly, growing business.