Part-Time Payroll & Hr Administrator — Flexible 3 Days/Week

Esv Business Advice And Accounting; Sydney; Hybrid; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid working

Up to 20 weeks paid parental leave

Discounted gym memberships

Health insurance

Salary continuance insurance

Employee Assistance Programme

Wellbeing support

Learning & development pathways

Study support

Volunteer opportunities

Job summary

Civitas Talent, on behalf of a leading Australian law firm in Sydney, is seeking a People & Culture Coordinator. This entry-level role offers hands-on exposure to the full employee lifecycle within a collaborative shared services team.

You will work under the Senior Manager, Business Partnering, supporting recruitment, onboarding, learning and development liaison, and graduate program support while developing practical HR skills and systems experience in a professional services environment.

Qualifications

• Genuine interest in a career in HR.
• Strong organisation across competing priorities.
• Clear written and verbal communication.
• Proactive, professional approach to tasks.
• Team-first mindset in a shared services function.

Responsibilities

• Assist with recruitment setup and employment contracts.
• Coordinate pre-employment checks and references.
• Manage new starter data entry in payroll/HR systems.
• Schedule end-of-probation meetings across teams.
• Liaise with Learning & Development on induction and training schedules.
• Run HR induction sessions and welcome new starters.
• Coordinate off-boarding and exit surveys.

Skills

Interest in HR

Organised

Communication skills

Proactive

Team player

Education

HR studies or related qualification

Recent graduate welcome

Tools

Workday

HRIS platforms

Job description

Job Description

About the opportunity

A leading Australian law firm is looking for a People & Culture Coordinator to join its Sydney shared services team. This is a genuine entry point into HR for someone who wants hands‑on exposure to the full employee lifecycle inside a well‑regarded professional services environment, rather than a narrow admin role bolted onto a bigger team.

You will report to the Senior Manager, Business Partnering and work alongside experienced P&C professionals who partner directly with the business. The role sits at the coordination end of HR, but the scope is broad: recruitment, onboarding, learning and development liaison, off‑boarding, and firm‑wide graduate and clerkship programme support. It suits someone who wants to learn how HR actually runs day to day, not just observe it from the sidelines.

About the company

Our client is a modern, well‑established Australian law firm with a strong national reputation and a client base spanning Australian and international businesses, organisations and government. The firm has built its culture around operational excellence, employee experience, and genuine flexibility, and it backs that up with sustained recognition for diversity and inclusion practice. It is a firm where the P&C function is treated as a real partner to the business, not an afterthought.

Day in the life

This role touches nearly every part of the employee journey. On any given week you might be:

• Setting up new roles on the firm’s recruitment platform and preparing employment contracts
• Coordinating police checks, reference checks and other pre‑employment screening
• Managing new starter data entry into the payroll and HR systems (Workday experience is a plus, not a requirement)
• Scheduling and tracking end‑of‑probation meetings across multiple teams
• Liaising with the Learning & Development team on induction and training schedules
• Running weekly HR induction sessions and meeting new starters face‑to‑face
• Coordinating off‑boarding, including exit interviews, departure surveys and checklist sign‑off
• Supporting the administrative side of the Graduate and Summer Clerk recruitment and induction programme
• Fielding day‑to‑day queries from staff and external stakeholders on P&C matters
• Processing HR‑related invoices and picking up ad‑hoc project work as it comes up
• Assisting with broader HR projects and system implementations as the team scales its tech stack

What you will bring

• Strong interest in a career in HR, whether that is through study, a completed qualification, or simply a genuine pull towards people‑focused work
• Comfort with administrative detail and a track record of staying organised across competing priorities
• Clear, confident written and verbal communication, since this role talks to staff at every level of the firm
• A proactive, professional approach and a willingness to own tasks end to end
• A team‑first mindset; this is a collaborative shared services function, not a solo operation

Nice to have

• Studies completed or in progress in Human Resources, Business Administration, or a related discipline
• Exposure to Workday or another HRIS platform
• Prior exposure to a professional services or legal environment

What is on offer

• Hybrid working, with part of the week in a Sydney CBD office and support to set up a proper home office
• Up to 20 weeks paid parental leave
• Discounted gym memberships and health insurance
• Salary continuance insurance and an Employee Assistance Programme
• Dedicated parents and carers wellbeing support
• Structured learning and development pathways, plus study support
• Paid volunteering and involvement in the firm’s pro bono and grants programmes
• Salary: to be confirmed, competitive and aligned to experience

FAQ

Is this role hybrid or fully office‑based? Hybrid. You will split your week between the Sydney office and home, with support provided to set up a home workspace.

Do I need a completed HR qualification to apply? No. This is an entry‑level, coordination‑focused role. Candidates studying HR or a related discipline, recent graduates, or strong administrators with a genuine interest in HR are all encouraged to apply.

Is Workday experience essential? No, it is a nice‑to‑have rather than a requirement. Training and support will be provided.

What does the application process involve? Applications are reviewed by Civitas Talent on behalf of the firm. Shortlisted candidates will be contacted directly for an initial conversation before progressing to firm interviews.

What is the salary range for this role? Salary details will be confirmed during the recruitment process and are competitive with market rates for an entry‑level P&C role in a Sydney professional services firm.

Is this a permanent role? Yes, this is a permanent, full‑time position within the firm’s shared services function.